Foundation Executive Director

Job description

Foundation Executive Director

San Mateo County Community College District

Posting Number: 2014602S
Department: SMCCCD Foundation DIST (DEPT)
Location: District Office
Position Number: 1A0029
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Min Salary: $164,796 (annual)
Max Salary: $209,892 (annual)
Position Type: Administrative/Supervisory Positions

Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges have been designated as Hispanic Serving Institutions. The District enrolls approximately 23,000 students, the majority of whom are from minoritized populations. Of the students within the District, 2.8% are African-American, 0.2% are American Indian, 16.4% are Asian, 10.4% are Filipino, 24.6% are Latinx, 1.6% are Pacific Islander, 24.0% are White, 17.8% Multi-Ethnic, and 2.2% are unknown.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
The San Mateo County Community College District (“District”) is seeking to appoint an Executive Director of the San Mateo County Community College Foundation (“Foundation”). The Foundation is a tax-exempt, 501©(3) nonprofit organization that provides philanthropic support helping students take full advantage of the programs and services at the three colleges of the San Mateo County Community College District: Canada College, College of San Mateo, and Skyline College (collectively, “the Colleges”). Serving on the Chancellor's Council, the Executive Director is the c-level executive that directs the business operations, including the financial functions of budget development, monitoring, and administration.

Subject to the policies and procedures of the District, more fully outlined in the Memorandum of Understanding between the District and the Foundation, the Executive Director will report to the Foundation's Board of Directors. The Executive Director will provide vision, leadership, strategic direction, and overall coordination of a comprehensive fundraising effort on behalf of the District's three colleges. The Executive Director will work closely with the Chancellor, the presidents and District staff to meet institutional funding objectives. The Executive Director establishes and maintains positive relationships with donors, prospects, partners, and the Foundation Board. The Executive Director ensures that there are adequate infrastructure systems in place for effective operation of the Foundation. The Executive Director is responsible for overseeing and managing all financial aspects of the Foundation, including overseeing the investment portfolio of the Foundation and coordinating disbursement of funds to the Colleges.

The Executive Director manages a budget of approximately $3 million and leads a team of five full-time employees plus student volunteers. The position is also responsible for the development and implementation of a strategic plan that is aligned with the District Strategic Plan and geared toward effective donor cultivation, strong corporate and community relations, and increased giving levels that provide tangible benefits to the Colleges' and the Foundation's stakeholders.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Oversees the planning, coordination, and implementation of a comprehensive fundraising program, including annual giving, special events, capital campaigns, major gifts, planned giving, and community relations.

2. Manages prospect identification, cultivation, and ongoing solicitation of individual donors, foundations, and corporations.

3. Provides leadership for College staff to assist in prioritizing their fundraising needs and to engage in fund development strategies.

4. Provides fiscal management of the Foundation’s assets and disbursements.

5. Administers the Foundation’s annual budget and works with each College’s administration to coordinate the distribution of scholarship funds and other grants.

6. Budgets for fund development activities and maintains financial records for grant tracking.

7. Oversees the preparation and filing of IRS 990 and meeting all IRS non-profit reporting requirements as well as annual audit activities.

8. Oversees the team implementing alumni and donor stewardship, and volunteer programs.

9. Initiates and establishes philanthropic partnerships with businesses, community members, organizations, and prospective donors.

10. Oversees an ongoing annual gifts program to support special annual programs and foster asset growth.

11. Develops and implements an ongoing Planned Giving Program to promote and secure gifts, lifetime and testamentary gifts through trusts, bequests, and annuities.

12. Monitors, evaluates, and revises development and advancement programs to ensure optimal program effectiveness.

13. Ensures that there is timely entry of donations, and accurate acknowledgement of donor gifts, concerns, and requests as well as maintenance of fundraising database and confidentiality.

14. Directs the Foundation’s scholarship process, including budgeting for the establishment of new funds and the internal process of promoting, granting, and communicating with students and donors regarding awards.

15. Prepares, monitors, and manages the Foundation’s operating and program budgets.

16. Collaborates with District’s Financial Aid office to administer donor scholarship programs.

17. Ensures that gifts are administered to honor donor intent and adhere to investment policies, scholarship criteria, and Foundation policies.

18. Serves on behalf of the Foundation as the primary contact between the Board of Trustees of the District and the Foundation Board of Directors, maintaining effective communication and interaction.

19. Works with the Foundation Board of Directors on Board member recruitment, Foundation’s long-term strategic planning, Board fundraising activities, and other appropriate matters.

20. Plans and coordinates bi-monthly Board and committee meetings; coordinates Board of Director’s Investment Advisory Committee activities and serves as liaison to the Foundation’s financial advisors.

21. Serves as the spokesperson for the Foundation, ensuring donor confidence in the Foundation and broadening the public’s understanding of the Foundation’s mission and values.

22. Oversees all alumni initiatives, including database development, quarterly e-newsletter publication, and Alumni Council recruitment.

23. Oversees Foundation staff in planning and coordinating all Foundation events, including annual Golf Tournament and Chancellor’s Circle donor recognition reception, cultivation events, and other donor centered activities.

24. Provides direction to create and design marketing materials and social media campaigns that will generate awareness of the Foundation, attract donors, and increase awareness of giving opportunities.

25. Coordinates with the District and the Marketing and Communications offices of the Colleges to develop promotional materials and reports for Foundation activities, programs, solicitations, and mailings.

26. Attends functions and trainings at the Colleges as necessary to further the Foundation’s fundraising, collaboration, and visibility goals.

27. Works with Foundation staff to inform potential donors of the District’s history, achievements, goals and needs, and encourages individuals, corporations, and foundations to establish or contribute to special funds through endowments, trusts, and donations or bequests.

28. Oversees preparation of the Foundation’s Annual Report and all Foundation correspondence.

29. Hires, supervises, directs, and evaluates the performance of the Foundation’s staff; serves as a mentor to further develop Foundation staff’s career goals.

Minimum Qualifications:
• 5+ years of increasing responsibility in fundraising in the non-profit sector, including at least 4 years of administrative and management responsibility• Experience in working with community, corporate, government, and educational leaders• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff• Able to manage multiple and complex assignments as well as meet deadlines and production schedules both independently and as part of a team• Ability to handle confidential matters and maintain confidentiality

Physical Requirements:
This classification requires the ability to operate a motor vehicle to travel to a variety of off-site locations; ability to exert 10 to 25 pounds of force to lift, carry, push, pull, or otherwise move objects weighing 35 pounds or less; manual dexterity sufficient for operation of office equipment, including keyboard, mouse, and phone; ability to hear and speak to communicate and provide information to others; and vision to read printed material and computer monitor in order to perform the essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:
1. Knowledge of college and nonprofit fundraising programs and principals; ability to research and analyze large amounts of data to identify and develop solicitation strategies for donors; knowledge of fundraising methods and activities employed in academic and community-based nonprofit organizations.

2. Recent experience working with racially minoritized and other disproportionately- impacted students and an understanding of how historical patterns of exclusion of these groups within higher education shape patterns of participation and outcomes.

3. Understanding of effective practices for engaging African-American, Latinx, Filipino, and Pacific-Islander students, who are historically underrepresented and underserved in traditional classrooms.

4. Demonstrated ability and experience in implementing leadership and management principles with non-profit organizations, board and volunteer management, and reporting to and working with the Foundation’s Board of Directors.

5. Ability to establish a collaborative work environment within the Foundation and Colleges’ Community Relations teams as well as across the Colleges; ability to represent the Colleges, District, and Foundation to the larger community and provide mission-related presentations to local community organizations, institutions, and the general public; an ability to maintain the highest standards of ethics and confidentiality.

6. Demonstrated knowledge related to the development and implementation of record-keeping systems and procedures, along with concurrent short and long-term goals and plans of a complex nature; skill in the use of fundraising software and databases as a tool to maximize fundraising and donor cultivation efforts; experience overseeing and managing non-profit budgets, quarterly financials, annual audits, and compliance issues; effective written and oral communication skills; strong interpersonal skills, including the ability to relate to and work effectively with diverse constituencies.

7. Demonstrated experience in leading or supervising development, alumni relations, marketing and public relations functions.

8. Ability to establish and maintain positive relationships and work effectively with a diverse group of donors, corporate representatives, College staff members, students, and the general public.

9. Strong working knowledge of cultivating donor relationships and fundraising with track record of increasing revenue through relationship building.

10. Experience communicating with high net worth donors effectively, efficiently, and intelligently.

11. Knowledge of principles of accessing and assessing a local community and its fundraising potential.

12. Ability to develop short-term and long-range fundraising goals with a Board and executive staff, manage multiple projects and solicitations simultaneously with highly developed organizational skills and attention to detail.

13. Knowledge of relevant provisions of the Internal Revenue codes related to donations and nonprofit status.

14. Skill in budget development and financial record keeping.

15. Ability to effectively present and promote the Foundation to staff and the public.

16. Ability to communicate effectively both orally and in writing, including writing complex proposals and producing well written marketing materials.

17. Ability to work both independently and collaboratively in representing the District in fundraising activities to individuals, corporations, and foundations.

18. Experience managing complex events with a donor-centered perspective.

19. Ability to work under pressure, successfully meet deadlines, and handle shifting and multiple priorities.

20. Skill in use of the Microsoft Office Suite and Blackbaud CRM or similar databases.

21. Leadership style that is creative, collaborative, productive, and outcome oriented; self-directed and motivated.

22. Knowledge of the philosophy, mission, and goals of the District and the Colleges.

Preferred Qualifications:
• Possession of Master’s degree in a relevant field • Certified Fund Raising Executive (CFRE) or Advanced Certified Fundraising Executive (ACFE) credential

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 05/22/2018
First Review Date: 06/26/2018
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit: 1. A completed online District application form (go to to complete the application and to apply for this position). 2. A resume that details all relevant education, training, and other work experience. 3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills. For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive, San Mateo, CA 94402 Tel.: (650) 574-6555 Fax:(650) 574-6574 Web Page:

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2017 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2017 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2017 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2017 Annual Security Report is now available at You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

To apply, visit:





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 5/24/2018
Application Due: 6/12/2019
Work Type: