Director, Grants & Pre-Award Operations

The Director, Grants and Pre-Award Operations assists with the daily operations of the Grant Development Office. The Director, Grants and Pre-Award Operations will provide support to faculty and staff to in preparing grant proposals including writing and editing proposal narratives; researching, analyzing and interpreting data in support of application requirements; and working collaboratively with faculty and staff in the development of grant proposals and the collection of application materials. The position is part of a centralized grants office for identifying potential grants (i.e. private, federal, state and local), developing and submitting grant proposals, in addition to monitoring active grant awards. 

1. In collaboration with faculty and staff writes and edits proposal narratives in support of grant applications to Federal, State, and local funding agencies, as well as corporate/private foundations. 

2. Provide advice and assistance to faculty, administrators, and staff with all aspects of proposal preparation, including but not limited to, interpretation and clarification of sponsor guidelines, budget development and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with sponsor guidelines. 

3. Identify areas of risk and/or concern prior to proposal submission and ensure timely submission of accurate proposals. 

4. Chairs committees established for grant proposal development and other pre-award activities. 

5. Collect, analyze, interpret statistics and other relevant data for grant proposals. 

6. Create reports, presentations and Grants Office monthly newsletter. 

7. Proficiency in utilizing, NSF Fastlane, and other federal, state and local grant management portals. 

8. Provide training for faculty and staff in all pre-award processes and procedures. 

9. Manage grants database and metrics dashboard (i.e. grants prospects, deadlines, proposal submissions, grant follow-ups, etc.). 

10. In conjunction with the Director of Grants Compliance, monitors completed grant proposals and administration process to ensure timely application submission. 

11. Assists in logistical preparation for various grant-related events, workshops and meetings. 

12. Coordinates the campus approval processes for proposals and other pertinent pre-award documents. 

13. Maintain high-level knowledge of grant prospect pools, regions and initiatives. 

14. Perform other related duties in support of the work described here-in and as assigned. 

Supervision Received: 

Executive Director, Grants Development  



Master's degree in related field (organizational/resource development, communications, education, with course work in research and/or business). 


Minimum of three to five years in grants development or sponsored research with significant writing and research experience. Experience leading cross-functional teams for planning purposes that result in project goals and outcomes. 


Strong persuasive writing skills and knowledge of grant writing techniques. Ability to read, comprehend and interpret complex data and statistics for grant applications. Experience with Federal Circulars applicable to higher education(Uniform Guidance, OMB A-133, A-110, etc.) or similar regulations strongly preferred 


Ability to work with teams to obtain information relevant to project design, goals and objectives and expected outcomes in order to prepare proposal documents for submission. Able to research and analyze data to substantiate "Statements of Need" in proposal narratives and grant applications. Excellent communication (oral and written), critical thinking and group facilitation skills. Strong organizational skills to meet multiple and concurrent deadlines. Strong experience in utilizing MS Office Suite with well-developed word processing and spreadsheet skills. Experience with grants management software strongly preferred. Ability to manage detail-oriented workload required. Ability to organize and prioritize workload during high-pressure, high volume workload periods required.  

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