Assistant Manager, Building Maintenance

Job description

Requisition # 2018-8797
Department Facilities Operations
Category Facilities Management and Physical Plant
Full-Time / Part-Time Full-Time
Application Deadline


  • As a key member of the Grounds and Building Maintenance Leadership Team reporting to the Associate Director of MEP, the Assistant Manager, Building Maintenance, assists the Associate Director of MEP in providing leadership, management, planning, organization and administration to four (4) Special Facilities Zone Maintenance shops, who provide maintenance and repair service for the campus science and research facilities encompassing four million gross square feet of building space. These shops are staffed by approximately thirty one (31) technical personnel and supervised by four (4) shop supervisors. The work performed by these shops is comprised of routine and emergency maintenance and repairs, construction, and renovations to both new and existing equipment and systems.

The Assistant Manager, Building Maintenance will also be responsible for the management and coordination of assigned projects, accomplished by University personnel or outside contractors. The position interfaces with trades staff, contractors, vendors, and various levels of the University faculty and staff.

The Assistant Manager, Building Maintenance must have the capability to function in the role of Associate Director of MEP when necessary.


  • Assists in the technical and administrative management of approximately 31 non-union shop personnel via shop supervisors. Creates an environment which results in the effective and timely execution of all shop maintenance, repair and construction activities. Motivates staff to achieve and exceed established performance goals. Administers work policies and practices of the department and ensures that University policies are followed.
  • Support and fully utilize the computerized maintenance-management system software.
  • Responsible for ensuring a safe work environment for all staff through effective and consistent training, management and enforcement of safe work practices. Resolves safety issues and investigate all accidents. Ensures that all regulatory inspections and repairs are completed at prescribed schedules and are fully documented.
  • Provides effective communications to trade shops related to University expectations. Develop and implement communication strategies with other University departments. Ensure that the chain of command is kept informed of campus and department issues.
  • Resolves a wide variety of technical problems associated with campus building structures, systems or equipment. Develops and implements strategy and /or solutions to minimize equipment and system failures. Diagnoses and troubleshoots various problems related to facilities systems and equipment.
  • Effectively provide Project Manager and “General Contractor” type management for assigned multi-trade construction, renovation and maintenance projects developed through the University Major Maintenance program. Partner with colleagues from Grounds and Building Maintenance and other campus departments (Office of Design and Construction, Engineering, others) to provide technical guidance and support for campus construction and renovation projects.
  • Maintain department and shop budgets through the use of spending controls, effective work scheduling and proper planning. Estimates the cost of both repair and renovation projects.
  • Fully utilizes all University and department management and technical software systems. Lead efforts to implement and utilize new technology. Enhance and optimize the use of existing and new technology by all staff.
  • Performs administrative duties as assigned.


To perform this job successfully the manager must be able to perform the essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Five to seven (5-7) verifiable years of experience in a management/leadership role of a significantly sized skilled-trades workforce. Must be able to effectively lead, manage, motivate and provide administrative support for a significantly sized work force.
  • Extensive knowledge and experience with the planning, organizing, monitoring and enforcing safe work practices and procedures and have strong knowledge of OHSA regulations within a large commercial/industrial/institutional type skilled-trades workforce.
  • Possess strong communication and interpersonal skills and have the ability to both interact and create a positive and good working relationship with colleagues throughout all levels of the University. Committed to the beliefs of customer service/satisfaction, quality control, high personal standards/ethics, and inclusion.
  • Possess the necessary related experience in both maintenance and construction standards, practices, tools, methods and materials. Must be able to analyze and resolve routine, urgent and emergency campus issues.
  • Possess technology skills and proficiency with personal computers and business application software.
  • Project management experience and the ability to act as a “General Contractor” for multi-trade construction initiatives. Possess a working knowledge and experience with project planning and implementation. This would include knowledge of regulatory codes and all phases of a successful construction project.
  • Possess organization skills and be a self-starter who demonstrates initiative and a drive for results.
  • Must be able to function in an essential personnel role, which may include an extended on-campus presence during campus, local, regional or national emergencies.
  • Must have a valid driver's license.

  • Experience with Computerized Maintenance Management and Building Automation Systems.
  • A Bachelor's degree in a related field.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to climb ladders and have the physical dexterity to climb into tight, awkward, restricted areas and around occasionally around obstacles.
  • Must be able to look at facilities issues near live electrical equipment, rotating machinery and other mechanical systems.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 060

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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Job No:
Posted: 5/18/2018
Application Due: 6/27/2018
Work Type: