Faculty and Special Projects Assistant

Chicago, IL
May 18, 2018
Institution Type
Four-Year Institution

Hyde Park Campus

35390 Harris Sch Pub Policy

About the Unit
Why policy? For a better world. Why Harris Public Policy? Because when it comes to better policymaking, evidence matters. We work at the frontiers of data collection and analysis, using the latest technology and social science methods to design policies that work for society. We conduct rigorous inquiry in an environment of innovation and risk taking, fearlessly questioning the status quo. We collaborate across the private, public, and nonprofit sectors, adopting new methodologies to drive better solutions. We engage with our city, our world, and our leaders every day to evaluate and test our ideas. And we lead with our passion for driving social change, knowing that passion alone does not equal impact. With passion and precision, we figure out what's best for society and get it done. This is Harris Public Policy: Social impact, down to a science.

Job Information

Job Summary:

Reporting to the Executive Assistant to Deputy Deans and Ph.D. Program Specialist, the Administrative Assistant to the Faculty provides administrative assistance to Harris faculty members and adjunct professors to allow them to focus more on their research and teaching.

  • Processes and screens incoming and outgoing communication and correspondence. Creates, edits, tracks and maintains electronic and written documentation, relevant data and statistics
  • Oversee project workflow to ensure materials are produced with accuracy and on time
  • Schedule appointments and meetings
  • Duplicate class materials
  • Organize conferences and workshops
  • Schedule travel arrangements for faculty
  • Schedule travel arrangements for invited speakers for conferences and workshops
  • Prepare mailings for conferences
  • Prepare University reimbursement forms
  • Special projects as assigned

  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Ability to handle public contacts with courtesy, clarity, and diplomacy
  • Ability to interact appropriately with University community including faculty, senior Harris staff, staff and students
  • Ability to work on multiple projects simultaneously, set priorities and maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines
  • Ability to handle sensitive and confidential situations and information with absolute discretion
  • Ability to use appropriate resources to resolve an issue
  • Considerable skill in working both independently and as a team member
  • Strong attention to detail required
  • Budget management skills required
  • Organizational skills required

Additional Requirements

Education, Experience or Certifications:

  • AA or BA degree preferred or equivalent combination of education and three years' experience

  • Strong technical skills evidenced by proficiency in common office productivity software applications (e.g., Outlook, Word, Excel, PowerPoint, Gmail, Adobe Acrobat)
  • Expertise using financial databases systems such as GEMS and Buy site

Required Documents:
  • Resume
  • Cover Letter
  • References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/


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