Administrative Specialist Faculty Development and Engagement

Sugar Grove, IL
May 17, 2018
Institution Type
Community College

Provide administrative support services necessary to carry out the dean's function for the college including, but not limited to, maintaining accurate records, processing departmental mail, maintaining office files, scheduling appointments, entering work orders, and providing basic information about faculty development programming.

Prepare and attend to correspondence, scheduling and reports for the Dean and process all mail for the department.

Assist in developing marketing materials for faculty development sessions and workshops and communicating registration and attendance of events.

Coordinate the logistics of faculty development offerings and meetings.

Provide support, as needed, to faculty in their role as faculty development liaisons.

Compile reports as requested.

Maintain the departmental faculty development library.

Maintain all office files.

Enter, file and follow up on requisitions and monitor budget for division.

Enter and/or verify time sheets and leave reports for faculty and staff.

Work collaboratively with internal and external stakeholders.

Demonstrate a high level of professionalism and maintain confidentiality as appropriate.

Perform other duties as may be assigned.
*Description provided at interview

Req ID: req406

Job Title: Administrative Specialist Faculty Development and Engagement

Division: Educational Affairs

Location: Sugar Grove Campus

Grant Funded: No

Employment Type: Full-time Support Staff

Compensation Range: 16.87 - 16.87, starting pay, prior experience will be considered

Compensation Type: Hourly

Work Schedule: M-F 8 a.m. - 4:30 p.m.

Work Hours: 40

Documents to be attached: Cover Letter-Yes

Special Instructions to Applicants: Please attach all required documents when applying. Make sure resume has been attached prior to submitting.

Testing: No

Targeted Hire Date: 6/1/2018

Position Qualifications:
High school diploma or equivalent required; additional administrative coursework preferred.

Three years related administrative assistant or office experience required.

Experience with Windows, MS Word, electronic mail and electronic calendar programs required.

Ability to type 45 wpm.

Excellent communication and organizational skills plus the ability to work independently and maintain confidentiality.


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