Facilities Analyst

Job description

5235 S. Harper Court

9065510 Facilities-Support Services

About the Unit
Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors.

Job Information

Job Summary:

Aiding our Capital Planning and Space Management Programs, and under the direct supervision of the Capital Planning Manager, the Planning Analyst will provide support with the Facility Condition Assessment (FCA), Capital Project Request, and Space Inventory Management System (SIMS) databases. The individual will take an active role in collecting, analyzing, integrating, and reporting information.


Capital Planning:

  • Communicate with and assist departmental stakeholder in finalizing FCA reports prepared by assessor; update FCA database to reflect stakeholder input. Update existing FCA database to include annual alteration and renovation projects.
  • Run various reports to apply scoring methodology capital projects, quantify amounts of Deferred Maintenance that would be captured by completing proposed FY capital projects.
  • Aid in compiling project benchmarking data for our capital projects, including adequate project scope of work descriptions, square feet, and general construction cost breakdowns.
  • Ensure timely and accurate information gathering from Operations and Capital Project Delivery teams to maintain and update the capital project request database.
  • Other duties as assigned.

Space Management:

The University Space Inventory Management System (SIMS) consists of the space database, CAD system, and related reporting and document management software.
  • Update CAD floor plans and draw room area polylines with quality drafting, accurate measurements, and careful attention to detail.
  • Assist in examining and analyzing space data in Archibus, which includes net-to-gross area, space types, departmental room inventories, and occupancies.
  • Verify spatial information through field inspections and comparison of measurements from recent construction projects.
  • Assist in providing digital building construction archival documents to internal and external stakeholders.
  • Communicate with and assist in training departmental stakeholders to help them review and update Archibus space data.
  • Get marked up as-built drawings from all building projects and update the data set accordingly.
  • Maintain a working knowledge of space on campus and in the Medical Center.
  • Assist in the preparation and maintenance of space usage reports and creation of special reports (textual and graphic) as directed.
  • Overseeing FS projects to ensure compliance with room numbering and signage guidelines.
  • Other duties as assigned.

  • Lead Performance & Flawless Execution
  • Communicate Effectively & With Influence
  • Ensure Decision Quality, Accountability, & Drive Results

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree in interior design, planning, architecture, construction management OR equivalent combination of relevant education and experience preferred

  • A minimum of 3 years of experience in space management, space planning, and project management activities preferred

Technical Knowledge or Skills:
  • Ability to interpret Floor Plans, Contractor's Sworn Statements, and/ or UniFormat building system components preferred.
  • Strong written and oral communication skills required.
  • Effective organizational skills required.
  • Proficiency in various databases functionalities required, including query, form building, and reporting, with the ability to create dashboards preferred.
  • Knowledge of Archibus, Blue Beam, Tableau preferred.
  • Proficiency in Microsoft Office (Project, Word, Excel, PowerPoint and Outlook) and Adobe Suite required.
  • Proficiency in AutoCAD, Revit, and Sketch Up preferred.

Working Conditions and Physical Requirements:
  • Ability to review project budgets, inspect architectural plans, keyboarding, bending, stooping to reach files, light lifting, standing. Some travel may be required.
  • Ability to enter and inspect existing buildings, including mechanical rooms, penthouses, tunnels, etc.
  • Ability to sit for long periods of time at a computer.

Required Documents:
  • Resume
  • Cover Letter
  • List of References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





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Job No:
Posted: 5/17/2018
Application Due: 7/16/2018
Work Type: