Graduate Admissions Coordinator

Seaside, California
May 16, 2018
Institution Type
Four-Year Institution

Graduate Admissions Coordinator

(Student Services Professional III – Exempt)

Office of Admissions


Apply Today!  Open until filled.  Application Screening Begins: Tuesday, May 29, 2018


Under the general direction of the Assistant Director of Admissions and Operations, the Graduate Admissions Coordinator is responsible for implementing and interpreting admissions determinations regarding eligibility for stateside graduate and credential admissions based on the appropriate criterion. Primary duties will consist of assessment of academic eligibility for applicants for admission to the university, validates university admission requirements; advises on fulfillment of remaining requirements; international applicant review and assessment; assists students in the appropriate admission appeal process. Carries out day-to-day assignments that affect CSUMB enrollment goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Organizes and interprets academic credentials to determine admissions eligibility for all graduate programs by utilizing the Title 5 guidelines. Serves as primary resource and collaborates with the graduate/credential program coordinators in the academic departments for the timely processing of all graduate/credential admission applications. Provides guidance for quality control and resolution of complex data errors in conjunction with the admissions analyst.
  2.  Responsible for training of non-admissions departments on requirements, new/existing technology, document­ imaging system, PeopleSoft/Oracle, Cal State apply graduate applications, and other graduate/credential related initiatives. Serves on Admissions and/or campus hiring committees. Interprets and explains complex policies to staff and provides clarification on policies and procedures to other CSUMB offices and representatives from other colleges and institutions.
  3. Provides direction to admissions analyst in the creation of reports to evaluate productivity levels and create new ways to maximize proficiency. Responsible for the development of business processes and work flows to determine best practices for maximum productivity in the area of graduate admission processing. Maintains weekly productivity status reports on graduate admissions. Provides content and determines target population for all communication to graduate applicants including: website, email, social media, snail mail correspondence, dashboard messages, etc. and other special groups as needed.
  4. Conducts workshops on admissions to applicants, CSUMB faculty and staff, and other college­ wide personnel. Represents the University at graduate admissions events and other conferences as needed. Weekend or evening travel may be required. Adjustment of schedule to meet admissions file evaluation goals and deadlines, particularly during peak admissions processing seasons.
  5. Work in coordination with international programs admissions coordinator to review international graduate and credential applicants. Stays abreast of the appropriate and most recent resources in order to perform this function.

Other Functions:

Performs other job-related duties and special projects as assigned.


Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the disability services in higher education; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of CSUMB. Working knowledge of student services programs outside the program to which immediately assigned.

Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals.


Experience:  Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.

Education:  Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate


Master's degree in a job-related field. Prior academic advising or student services experience in a  public  4-year university. Excellent written and oral communication skills. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. Second language fluency. Highly Desirable: Technical fluency with Microsoft Office Suite, Oracle-PeopleSoft/CMS baseline system; Hyperion, or similar report generation software; and google mail and calendaring. Experience that indicates an understanding that students are diverse in their academic, socioeconomic, cultural, and ethnic backgrounds.  Experience working with students who have disabilities.


All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

This position has been designated as a sensitive positons with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.

This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.

Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.

May require occasional evenings and/or weekend work.


Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations.


Anticipated hiring salary in the low to mid $4,000's/month.  For salary range info see:  CSU Salary Schedule.  CSUMB offers an attractive employee benefits package, CSU Benefits R04.  The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.


Week of June 4     Zoom Interview

Week of June 11   On-Campus Interview


For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above.  For assistance or if you require an accommodation, please call (831) 582-3389.  For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). 

CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to:  Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.

All employees must be eligible for employment in the U.S.


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