Madison, WI
May 16, 2018
Institution Type
Four-Year Institution

JOB NO.: 104948-US

Work Type: Staff-Full Time


Location: Madison

Categories: Human Resources, Payroll

Employment Class: University Staff-Ongoing

Position Vacancy ID: 104948


Official Title: PAY & BEN SPECIALIST ADVANCED(21312)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $20.00

Job Summary:

This position is responsible for initiating and processing payroll and related operations for the Department of Chemical and Biological Engineering in support of its instructional, research and service missions. The Chemical and Biological Engineering Department (CBE) at the University of Wisconsin-Madison is consistently ranked in the top 5 chemical engineering programs nationally at both the undergraduate and graduate levels. In fiscal year 2011, CBE had an operating budget of approximately $3.0 million in GPR funding, with an additional $11.4 million in research and other activities from a variety of funding sources (101,133, 135, 136, 144, 150, 161, 162, and 233), a total of $14.4 million. In addition, two major research centers with funding of over $3 million annually are located administratively within the department. The department enrolls about 300 undergraduate students and 120 graduate students, with most graduate students holding paid appointments. The department and associated centers employ 19 faculty members, 14 academic staff, 9 university staff, about 20 postdoctoral associates, and about 20 student hourly employees. In addition the department and centers have active summer programs that bring in large numbers of visitors. Members of the department include many international graduate students, visitors and staff. This position works under general supervison.

In the role of benefits coordinator, this position supplies benefit information to different classes of employees, each with a unique set of benefits. This is made even more complicated by continuous changes such as leaves of absence, sabbaticals, appointment percent level, and appointment type. The impact of supplying incomplete or insufficient information could result in an individual not being eligible or losing critical benefits.
This position drafts appointment letters and processes visas for Visiting Scholars and Post Docs and serves as back-up to the CHRIS and PVL system.

The individual must be able to manage multiple, multi-faceted, detailed responsibilities ranging from day-to-day to extremely detailed activities. A strong knowledge of UW payroll, visa process, and benefits procedures are required.


Schedule Comment:

7:45 A.M. to 4:30 P.M. Monday through Friday, some flexibility may be considered.


Tricia Droes
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the "Apply Now" button to start the application process. To apply, you will be asked to submit a cover letter and resume highlighting your qualifications as they relate to this position.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: May 15 2018 Central Daylight Time

Application Close: Jun 3 2018 11:55 PM Central Daylight Time


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