Office Support Associate

Job description


Requisition Number

Job Title
Office Support Associate

Official Title
Office Support Associate

Position Number

Communication Studies - 121300


Is this an internal posting only?

Work Schedule
Monday-Friday 8am to 5pm;

Department Overview
The Department of Communication Studies at the University of North Texas is dedicated to encouraging the study of communication through concomitant commitments to education, research and scholarship, outreach activities, and service. We actively foster academic freedom and open communication in each of our activities. An integral part of our mission, therefore, is to insure that activities conducted with undergraduate and graduate students serve to instill an appreciation from the confluence of education and scholarship. A second part of our mission is to encourage research and scholarship that contribute knowledge and understanding to the lives of our students, our university, our profession, and our communities. A third part of our mission is to facilitate an interactive partnership with the community at-large by seeking to establish ties with agencies that and individuals who can assist us in furthering the goals of education. A fourth part of our mission is to translate our expertise into serving university, professional, and nonacademic communities. Further, we regard the goals of supporting a culturally, racially, and ethnically diverse environment and advocating mutual respect for all members of our society as especially befitting our mission.

Job Description
The Communication Studies Department at the University of North Texas is seeking to hire an Office Support Associate to join our team. Responsibilities of the position include, but are not limited to:

* Knowledge of Microsoft Office Suite, handling multi-line phones, copiers, filing, and data entry is imperative.
* Managing social media, website management, graphic design, and knowledge of university policy and procedures preferred.
* This staff member will report directly to our Administrative Coordinator.
* He or she will serve as a faculty liaison for book adoptions, maintain course related forms, order instructional materials and supplies.
* Maintain faculty and graduate student database, oversee purchases for faculty and student performances.
* Take minutes and attend faculty meetings, prepare and copy instructional materials, create and edit the department newsletter.
* Supervise student employees, maintain media equipment and checkout, and other duties as assigned.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess a High school diploma and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. The following knowledge, skills, and abilities are required:

* Advanced customer service skills.
* Knowledge of Microsoft Office.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Social media management.
* Graphic design.
* Microsoft Office.

Special Instructions to Applicants
Applicants must submit a resume and a list of three professional references with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate

Pay Basis

Job Type
Full-time Permanent

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Job No:
Posted: 5/16/2018
Application Due: 5/23/2018
Work Type: