Administrative Manager

Job description


Job Description Summary:

The George Washington University Cancer Center (GWCC) incorporates all of the existing cancer-related activities at the George Washington University (GW), GW School of Medicine and Health Sciences, the GW Medical Faculty Associates, the GW Hospital, and GW's Milken Institute School of Public Health, and serves as a platform to refocus and re-energize the university's efforts in cancer research and patient care.

Our vision is to become a leading innovator in basic, population, and clinical research, and become a premier destination for personalized cancer care. We aim to be comprehensive in scope, with an initial heightened emphasis on a select niche of specialties. Our strengths include breast cancer, gastrointestinal cancer (cancers of the digestive system), urologic cancers (cancers of the genital and urinary organs), immunology and immunotherapy (stimulating the body's immune system to attack cancer cells), and hematologic malignancies (blood cancers and stem cell transplant). Ultimately, the purpose of the GWCC is to improve outcomes for all cancer patients.

Reporting directly to the Associate Center Director, the GWCC Administrative Manager position is responsible for planning, coordinating, and overseeing GWCC administrative procedures and systems taking corrective action as necessary to ensure departmental goals are accomplished by established deadlines. The Administrative Manager follows established GWU and department policies, procedures, objectives, performance improvement, attendance, and safety guidelines, and practices a high level of integrity and honesty in maintaining confidentiality.

Responsibilities include:

Provides administrative support to the Associate Center Director for Administration including maintaining calendar and answering phone calls. Provides additional assistance and support for
Cancer Center Director, Associate Center Directors and Cancer Center Executive Staff, as needed.

Manages the schedule, agenda and operation of the leadership meetings of the Center including the Cancer Center Governance Committee, Cancer Center Executive Committee and Scientific Leadership Committee meetings.

Arranges and facilitates of the GWCC External Advisory Board meetings and coordinates all materials and rehearsals.

Assists with the development and coordination of the GWCC Strategic Plan. Develops and manages systems to track and monitor institutional objectives and keeps leadership apprised of changes in status.

Assesses GWCC administrative staff performance; provides coaching and guidance to ensure maximum efficiency while developing and managing performance goals. This requires writing and delivering performance evaluations and monitoring production and overall work quality. Meets regularly with administrative staff to review workload productivity, department events, operational issues and challenges, allocate responsibilities, and address potential areas of concern while continuing to develop plans to further the goals of GWCC.

Provides input over hiring, firing, promotion and reward authority for assigned staff or work teams, including identifying new candidates for administrative open positions, coordinating interviews and meetings for staff and faculty recruits, and summarizing feedback.

Oversees payroll for hourly workers and communicates with hourly staff as needed. Prepares bi-weekly payroll submissions for the approval of the Fiscal Manager.

Assists ACD of Administration with management of employee job and status (CIS) changes within organizational guidelines, and serves as HR liaison.

Responsible for departmental procurement card program, ensuring that all expenses are allocated properly and oversees submission of receipts and statements for approval.

Processes invoices, travel and expense reimbursements.

Assists with coordination of travel reservations and conference registrations.

Oversees and monitors the procurement of office supplies and equipment as needed and requested.

Assists the ACD for Finance with annual budgets and monthly financial reports.

Manages the Cancer Center Membership program. Assists with the development and coordination of systems to track publications and extramural grant awards.

Serves as the point person for cancer communication coordination, internally to staff, faculty members, and the community.

Assists with coordination of outreach to cancer center members under supervision of leadership to build collaborative research teams across GW.

Participates and/or manages other special projects, including basic desktop research, logistical support, presentation support and small projects.

Establishes and maintains close working relationship with central departments and ensures the smooth and adequate flow of information to facilitate other business operations. Stay abreast with all organizational changes and business developments. Serves on committees as requested.

Oversees facilities services, space utilization, IT support coordination, and equipment safety and maintenance.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 6 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 4 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Excellent customer service, organizational skills, written and oral communication skills, and attention to detail.

A team player with leadership skills


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Administration Sub-Family Administrative / Operations Stream Management Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday - Friday, 8:30am - 5:30pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status. Please note this position is for current GW employees only. Experience with GWCC is strongly preferred.

Internal Applicants Only? Yes (University Wide) Posting Number: S007209 Job Open Date: 05/10/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Do you currently work at GW?
    • yes
    • no
  2. * What is your salary range expectation?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents





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      Job No:
      Posted: 5/16/2018
      Application Due: 5/22/2018
      Work Type: