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Program Coordinator, Student Affairs

Job description



I. JOB OVERVIEW

Job Description Summary:

The School of Medicine and Health Sciences at the George Washington University is currently seeking a Program Coordinator for the Office of Student Affairs. The Program Coordinator for Student Affairs is the primary point of contact for third-year medical students and provides comprehensive administrative support for two Associate Deans for Student Affairs. As the coordinator for the third-year medical students the role supports the "Fundamentals of Clinical Practice" phase of the medical school curriculum which is the required clerkship phase.

Responsibilities Include:
-Manages third year medical student course and site scheduling through home built lottery system.
-Provides point support for third year medical students, and assistance to all other medical students.
-Provides primary administrative support for two deans in student and curricular affairs for appointment scheduling, document preparation and other student affairs or related activities; and supports three other deans as necessary with administrative functions.
-Liaises with clinical course coordinators and directors to facilitate acquisition and preparation of various reports, evaluations, and databases.
-Tracks and coordinates medical student required clearances and certifications (such as EMR access, background checks, drug certifications, hospital badges, etc).
-Serves as back up MedHub (or similar medical education management system) administrator to manage electronic tracking databases for medical student case logging, duty hours, and evaluations.
-Serves as Chief Proctor for National Board of Medical Examiners exams and proctor exams for all years; Coordinate the ordering and proctoring of exams and work with faculty and students on any special accommodations needed.
-Maintains, tracks, and executes affiliation agreements between The George Washington University and clerkship sites, including hospitals and clinics; Works with GW's General Counsel & Risk Management to ensure accuracy and timeliness of agreements.
-Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

- Strong customer service skills

- Detail-orientated

- Experience providing administrative support

- Experience managing large volumes of data electronically

- Experience in Student Affairs and/or a University setting


II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Academic Affairs Sub-Family Program Administration Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday - Friday Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S007232 Job Open Date: 05/15/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.


Posting Specific Questions
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    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents




      Documents needed to Apply
      Required Documents
      1. Resume
      2. Cover Letter
      Optional Documents

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        Job No:
        Posted: 5/16/2018
        Application Due: 5/26/2018
        Work Type:
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