Purchasing Supervisor

Job description

Hyde Park Campus

83766 Shared Services

About the Unit

Job Information

Job Summary:

The Shared Services Office (SSO) is a service organization dedicated to continuous improvement. We strive to deliver high quality services and an excellent experience so faculty and staff can focus on teaching and research. The SSO offers key procure-to-pay, payroll, human resource transaction services to customers through consistent processes and technology enhancements.

The Purchasing Supervisor is responsible for the review and approval of University contracts and purchase orders.


  • Research and analyse categories of spend to inform Center of Expertise (COE) of potential opportunities regarding process/sourcing enhancements
  • Develop internal procedures to ensure compliance with University and IRS policies
  • Maintain Preferred Purchasing Guide
  • Review contracts/approve purchase orders and contracts
  • Ensure alignment with Center of Expertise (COE) and escalate contracts/purchase orders as needed
  • Ensure compliance with UChicago policies and federal/state regulatory requirements
  • Hire, train, evaluate, lead, and develop the activities of employees who perform contract and purchase order review for the Procure-to-Pay (P2P) Shared Services organization
  • Support the Procure-to-Pay Shared Services Director in identifying and implementing opportunities for continuous improvements in processes, systems, and procedures
  • Ensure service is delivered with a strong focus on customer satisfaction and in accordance with Service Level Agreements
  • Develop and maintain effective relationships with key stakeholders on campus as well as external constituents
  • Supervise staff and coordinate service delivery to assigned customer groups
  • Conduct periodic compliance audits and resolve any issues raised by internal and external stakeholder
  • Demonstrated history of balancing multiple priorities and projects simultaneously with the ability to adapt to the changing needs of the business with a focus on meeting milestones and deadlines
  • Other duties as assigned

  • Demonstrated success in project leadership roles managing competing priorities and building a positive, growth-oriented, team-based environment
  • Ability to enforce policies and continuously focus on process improvement.
  • Excellent organizational skills with emphasis on detail and follow-through
  • Strong personal computer skills, including Microsoft Office Suite and Outlook
  • Ability to maintain strictest confidentiality when working with sensitive information required
  • Exceptional communication skills to create an atmosphere in which information flows smoothly through the organization in a timely manner
  • Ability to develop opportunities and cross-training throughout the Procure-to-Pay department
  • Excellent listening skills with the ability to empathize and focus on client service required

Additional Requirements

Education, Experience, and Certifications:

  • Bachelor's degree required, preferably in accounting or business administration

  • Three or more years' experience in a large complex organization with at least 2 years' supervisory experience
  • Experience in a customer service environment
  • Related business experience with strong emphasis on procurement
  • Experience working with Microsoft Excel, Word, and databases
  • Experience with letters of credit, letters of intent, contract terminations, and international purchases (preferred)
  • Familiarity with administrative processes, procedures, and systems within a university setting (preferred)
  • Previous experience in a higher education institution (preferred)

Required Documents:

All required documents must be submitted to be considered for this position

Resume, Cover Letter, and Reference list

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 5/16/2018
Application Due: 5/23/2018
Work Type: