Hyde Park Campus
83766 Shared Services
About the Unit
The Shared Services Office (SSO) is a service organization dedicated to continuous improvement. We strive to deliver high quality services and an excellent experience so faculty and staff can focus on teaching and research. The SSO offers key procure-to-pay, payroll, human resource transaction services to customers through consistent processes and technology enhancements.
The Purchasing Supervisor is responsible for the review and approval of University contracts and purchase orders.
- Research and analyse categories of spend to inform Center of Expertise (COE) of potential opportunities regarding process/sourcing enhancements
- Develop internal procedures to ensure compliance with University and IRS policies
- Maintain Preferred Purchasing Guide
- Review contracts/approve purchase orders and contracts
- Ensure alignment with Center of Expertise (COE) and escalate contracts/purchase orders as needed
- Ensure compliance with UChicago policies and federal/state regulatory requirements
- Hire, train, evaluate, lead, and develop the activities of employees who perform contract and purchase order review for the Procure-to-Pay (P2P) Shared Services organization
- Support the Procure-to-Pay Shared Services Director in identifying and implementing opportunities for continuous improvements in processes, systems, and procedures
- Ensure service is delivered with a strong focus on customer satisfaction and in accordance with Service Level Agreements
- Develop and maintain effective relationships with key stakeholders on campus as well as external constituents
- Supervise staff and coordinate service delivery to assigned customer groups
- Conduct periodic compliance audits and resolve any issues raised by internal and external stakeholder
- Demonstrated history of balancing multiple priorities and projects simultaneously with the ability to adapt to the changing needs of the business with a focus on meeting milestones and deadlines
- Other duties as assigned
- Demonstrated success in project leadership roles managing competing priorities and building a positive, growth-oriented, team-based environment
- Ability to enforce policies and continuously focus on process improvement.
- Excellent organizational skills with emphasis on detail and follow-through
- Strong personal computer skills, including Microsoft Office Suite and Outlook
- Ability to maintain strictest confidentiality when working with sensitive information required
- Exceptional communication skills to create an atmosphere in which information flows smoothly through the organization in a timely manner
- Ability to develop opportunities and cross-training throughout the Procure-to-Pay department
- Excellent listening skills with the ability to empathize and focus on client service required
Education, Experience, and Certifications:
- Bachelor's degree required, preferably in accounting or business administration
- Three or more years' experience in a large complex organization with at least 2 years' supervisory experience
- Experience in a customer service environment
- Related business experience with strong emphasis on procurement
- Experience working with Microsoft Excel, Word, and databases
- Experience with letters of credit, letters of intent, contract terminations, and international purchases (preferred)
- Familiarity with administrative processes, procedures, and systems within a university setting (preferred)
- Previous experience in a higher education institution (preferred)
All required documents must be submitted to be considered for this position
Resume, Cover Letter, and Reference list
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Depends on Qualification
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
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