Administrative Coordinator I
Internal Title: Executive Assistant
Posting Number: STA00591PO18
College/Division: USC Upstate College/Division Level
Department: UPS Student Affairs Admin
Advertised Salary Range: Salary is commensurate with education and experience.
Part/Full-time: Full Time
Job Search Category: Administrative
Advertised Job Summary: The Executive Assistant for the Division of Student Affairs performs advanced duties and complex tasks independently with moderate day to day supervision. - Assists with and coordinates arrangements for conference, convocations, invited speakers, receptions, award programs, student affairs programs and other special events. Prepares reports, support materials such as Power Point presentations, publications, charts, and manuals as necessary. - Plans, coordinates, and performs standard administrative management support service activities for the office such as reviewing financial statements for the division to insure their compliance with state and university regulations; prepares standard contracts, payment requests and purchase requisitions. - Maintains a comprehensive database system that catalogs the university's student discipline in accordance with the Code of Student Conduct, and in conjunction with other reporting systems for student matters of a non-discipline nature and parking appeals. - Reviews programs contracts and agreement for accuracy before submitting to Purchasing for review to insure compliance with state laws, university regulations and policies. - Prepares meeting minutes, orders supplies and equipment; makes all travel arrangements and interacts effectively with on and off campus offices/constituents. Monitors reports on office expenditures. - Serves as a university liaison for internal Student Affairs departments regarding the collection sand campus-limited distribution of confidential data. Employee will maintain confidentiality and follow HIPAA, FERPA, federal, state and professional and University regulations. - Trains and supervises other subordinates as necessary in accordance with established university procedures, policies and practices.
Minimum Qualifications (Classified and Unclassified positions): High school diploma and 10 years related experience in business management, public administration, or administrative services, or Bachelor's degree and 6 years related experience in business management, public administration, or administrative services; or equivalency. A successful background check is required.
EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, protected veteran status or genetics.