Office Operations Manager

Lexington, KY
May 16, 2018
Institution Type
Four-Year Institution

The Office Operations Manager supports the Provost by directing office operations, managing projects, coordinating committee and operational communication, and managing office budget and finances. Duties for this position include but are not limited to: managing the Provost calendar; preparing event schedules and itineraries; scheduling travel logistics for conferences and meetings; answering correspondence on behalf of the Provost; preparing meeting materials, including executive summaries and background information; greeting and assisting visitors; making executive administrative decisions in a timely manner; keeping the Provost informed; managing and processing pro-card payments; reconciling accounts; ensuring payment documentation is complete; preparing Board of Trustees submissions; keeping meeting minutes; seeking search committee nominations; and providing support to executive search firms on behalf of the Provost.

Job Title
Office Operations Manager

Requisition Number

Working Title

Department Name

Work Location
Lexington, KY

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

3 yrs

Required License/ Registration/Certification


Physical Requirements

Extended periods of sitting, repetitive motion, and occasional lifting of up to 25 pounds.


Typically Monday through Friday; may vary as needed.


Proficiency with Microsoft Office Products.

Does this position have supervisory responsibilities?

Preferred Education/Experience

Experience working as an executive administrative assistant.

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience in administration as an executive assistant?
    • Yes
    • No
  2. Please describe your experience in administration as an executive assistant.

    (Open Ended Question)

  3. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • (Higher Education Recruitment Consortium)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


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