Academic Program Specialist

Job description

Job ID: 43529

Full/Part Time: Full-Time

Regular/Temporary: Regular


School of Teacher Education, College of Education


Coordinates collecting and compiling the School's course offerings (fall, spring, and summer) then entering this data into the Course Schedule Master per semester. While making sure that all courses have an IOR listed. Working directly with program leaders to plan, implement, and manage the School's large course offerings. Responsible for creating a spreadsheet for class assignments with days/times to be submitted to space and scheduling. Monitors class enrollment and advises the Chair on the need of additional sections or cancellations. Assists Program Leaders with curriculum paperwork processing as well as the tracking of new course adoption applications and maintaining current form 2's for the Unit. Also serves as the liaison between the Unit and the Office of Distance Learning regarding scheduling and curriculum matters. Assisting with updates to the STE Share-Point page pertaining to courses.

Supervisor for OPS personnel. This is to include interviewing new candidates, filling out FWS papers, scheduling front desk coverage for both suites, overseeing work assignments. Assists the Administrative Specialist with department needs. Supports and maintains unit policies and procedures for maintaining high level of faculty and student support.

Provides Distinguished Teacher Award binders and administrative support by attending FDA P&T workshops, departmental meetings, assisting faculty with preparing their E-Binders, providing information on P&T criteria and procedures, and assisting with the coordination of the departmental P&T committee ballots and any other need, if applicable.

Oversees student recruitment activities for the unit, working closely with Department Chair and designated personnel. Attends meetings to discuss recruitment practices and policies for the University and/or College, devising short and long range recruitment plans, and traveling to locations to promote STE.

Serves as the coordinator for entering tuition waivers every semester.


Bachelor's degree and two years of experience; or a high school diploma/equivalent and 6 years of experience. (Note: post-high school education may substitute for experience at an equivalent rate.)

Strong writing and presentation skills. Experience in office practices and procedures, including filing and the operation of standard office equipment, using Microsoft Word and Excel or comparable software, basic data entry, and assisting clients/customers.

Pay Plan

This is an A&P (Administrative and Professional) position.


If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





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Job No:
Posted: 5/16/2018
Application Due: 5/22/2018
Work Type: