Program Assistant 1 (UCP 3)

Location
Storrs, CT
Posted
May 16, 2018
Institution Type
Four-Year Institution
Job Title: Program Assistant 1 (UCP 3)
Job ID: 2018581
Location: Storrs Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Posting

Under the general supervision of the Director for Center for Judaic Studies and Contemporary Jewish Life in the College of Liberal Arts & Sciences, the incumbent will provide general Institute administration to ensure the forward progress of the students and educational experience. This is a 50% full-time position.

DUTIES AND RESPONSIBILITIES
  1. Serves as point of contact for office and Institute Head
  2. Under the general direction of the Institute Head, provides responsible administrative support as well as entry-level program support for the institute
  3. Hire, train and supervise student workers
  4. Manage Institute's event calendar, including conferences, speaker visits, and committee meetings, create and distribute agendas and minutes.
  5. Assist with technical aspects of setting up meetings (laptops, computers, access in tech rooms)
  6. Draft and distribute official correspondence on behalf of the Institute Head to College and University members
  7. Coordinates office orders (liaisons with contracted vendors, evaluates costs)
  8. Compiles data and reports for Institute Head as requested
  9. Coordinates aspects of special events and outreach programs, including making speaker travel arrangements, creating itineraries, and assisting in advertising efforts
  10. Processes faculty travel and reimbursements and other related fiscal documents.
  11. Liaisons with undergraduates, parents, faculty, staff, administrators, and outside parties regarding institute information
  12. Assists with personnel searches, including drafting of necessary documents, scheduling of interviews, arrangements of employment offers
  13. Maintains files and records, as well as resource materials and program information
  14. Performs related duties as required
  15. Maintains and analyzes statistics and data on the progress of majors, undergraduate students, graduate students and postdoctoral trainees as well as other departmental data needs necessary to report to accrediting agencies and apply for external funding

MINIMUM QUALIFICATIONS
  1. Bachelor's Degree
  2. One to three years' experience in a responsible administrative support position, which demonstrates knowledge of administrative methods
  3. Ability to work independently and regularly exercise judgment regarding administrative detail and procedures
  4. Ability to provide entry-level program support
  5. Good interpersonal and organizational skills

PREFERRED QUALIFICATIONS
  1. Excellent computer skills including Microsoft Word, Excel, Outlook and Access.
  2. Excellent attention to detail
  3. Ability to multi-task
  4. Experience working in an academic environment.

TO APPLY

Please apply online at www.jobs.uconn.edu, Staff Positions. Interested candidates should submit a cover letter, resume and contact information for three professional references and include search number 2018581. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check (Search #2018581).

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on May 29, 2018.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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