Coordinator

Location
Flagstaff, Arizona
Salary
$45,000
Posted
May 15, 2018
Ref
603762
Institution Type
Four-Year Institution

Orientation and Events, the individual in this position will coordinate all aspects of on campus recruitment events including Honors Days, Admitted Student Days, Transfer Days, Specialized Visit Days, Discover NAU programs, and Orientation.

  • Represents the University, its missions, policies, and procedures to a broad range of constituents, in particular, those in other segments of the educational community, prospective students, personnel in community based organizations, etc.
  • Recruit, hire, train, and supervise student paraprofessional staff.
  • Develops and implements programming to meet the needs of prospective students and other constituent groups to the University (i.e. honors students, students from ethnically and culturally diverse backgrounds, transfer students, first-generation students, etc.)
  • Works in collaboration with the Associate Director for Diversity Recruitment to plan and execute programming to students from diverse backgrounds.
  • Stays apprised of, and current on, new enrollment management strategies, and best practices for communication to prospective students, their parents and family members, and other important constituents to meet University enrollment goals. 
  • Will coordinate trainings on recruitment events for University staff as needed and will participate in trainings periodically on-campus as well as via web.
  • Assists in the development of orientation materials, logistics of program execution and strategies.
  • Coordinates event registration materials for each event.
  • Completes periodic reports related to recruitment, enrollment projections, personal schedule, travel, special programs, and professional development.
  • Prepares bi-monthly and ad hoc reports on event activity, registration, and effectiveness
  • Represents the department on various committees, work groups, and employee forums
  • Evaluates program effectiveness, assesses outcomes, and develops improved programming to achieve goals, complete cost analyses, for programs/events.
  • Uses reports through Business Objects, Enterprise Reporting, PeopleSoft and Salesforce to analyze and report on effectiveness of recruitment event programming.
  • Builds event codes in PeopleSoft Student Information System.
  • Works collaboratively with ITS and EMSA Business Analysts to maintain event registration site, including periodic testing of event registration functionality.
  • Special projects and assignments within the department
  • Other duties as assigned

Minimum Qualifications

  • Bachelor’s degree required and a minimum of two years admissions and/or event planning experience
  • Equivalent experience with business, education, government, or other related experience will be considered.

Preferred Qualifications

  •  Master’s degree in education, business, or other related field is preferred

Knowledge Skills and Abilities

  • Knowledge of admission, event planning, and enrollment management practices in higher education.
  • The ability to work effectively with prospective students, continuing students, parents, alumni, other university administrators/staff and faculty, high school administrators, faculty and counselors.
  • A broad understanding of regional and national issues pertaining to higher education, as well as an appreciation for the value that higher education provides for individuals and society.
  • Knowledge of issues pertaining to areas of assignment.   
  • Knowledge of Microsoft Office, including Word, Access, Excel, Power Point
  • Knowledge of Apply Keynote and Prezi
  • Knowledge of Salesforce CRM, PeopleSoft Student Information System, Business Objects and Enterprise Reporting tools.
  • Knowledge of the principles and practices pertaining to Admissions and Orientation, event planning, as well as, Enrollment Management.
  • Knowledge of organizational development and management best practices.
  • Demonstrated skill set in the coordination of projects and programs.
  • Skill in problem solving and decision making.
  • Demonstrated skill to prioritize individual work tasks, but also to assist supervisees in prioritizing work tasks.
  • Demonstrated skill in both verbal and written communication.
  • Skill in establishing and maintaining effective and productive working relationships with on-campus and off-campus partners.
  • Skill in program development and execution.
  • Excellent communication skills (written as well as verbal)
  • Ability to present the office and the University in a professional manner.
  • Strong organizational and training/human development skills.
  • Ability to work with people from diverse cultures and backgrounds.

Background Information

This position has been identified as a safety/security sensitive position.  Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following:  a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year the Northern Arizona University Police Department releases an annual security report.  The report is a result of the federal law known as the Clery Act and contains policy statements that address the school’s policies, procedures and programs concerning safety and security including policies for responding to emergency situations and sexual offenses.  The report contains three years of data for Clery reportable crime statistics for the campus along with the most current year’s Fire Safety Report, which includes policy statements and fire statistics for Flagstaff on-campus student housing. 

The report may be viewed at nau.edu/clery or by visiting the NAUPD website at: http://www.nau.edu/police.  A printed copy of the report is available upon request by contacting the NAU Police Department, Records Department at (928)523-8884 or by visiting the department at Building 98A on the NAU Mountain Campus.

Salary

$45,000

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Service Professional (SPF) position.  NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents.  More information on benefits at NAU is available at https://nau.edu/Human-Resources/Benefits/Eligibility-Enrollment/

NAU is a tobacco and smoke-free campus.

Service Professionals are hired on a contract basis, renewable each 6 months according to terms of the Conditions of Professional Service, which may be found at: http://hr.nau.edu/sites/default/files/files/Conditions%20of%20Service%20Professional%20Dec%202012%20Rev.pdf/.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan).  New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date.  Employees will have 31 days from their start date to enroll in benefits. If a new employee chooses the ASRS retirement option, participation in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, will begin on the first of the pay period following 6 months after the new employee's start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of employment.  Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of employment.  More information is available at: https://nau.edu/Human-Resources/Benefits/Eligibility-Enrollment/

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development.  New employee on-boarding training includes courses to be completed within the first 30 days (http://nau.edu/Human-Resources/Employee-Resources/Training/Required/). If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.  In addition to the development classes offered in-person, every NAU employee receives a free subscription to Lynda.com. From this site you can access more than 1,400 training videos on a broad range of subjects, including business skills, photography, music and video, home computing, and web design and development.  

Application Deadline

 Monday, May 21, 2018 at 11:59 P.M.

How to Apply

To apply for this position, please click on the "Apply" button on this page.  You must submit your application by clicking on the "Submit" button by midnight of the application deadline.  If you need assistance completing your application there are instructions available on line at http://nau.edu/human-resources/ or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets. 

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ  86011.

Additional Instructions

  • This position is open to current full time, benefit-eligible employees only. 
  • To be considered for this position, please include a cover letter, resume and 3 professional references in addition to the completed online application.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution.  Women, minorities, veterans and individuals with disabilities are encouraged to apply.  NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service.  AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

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