Senior Secretary

Location
Ypsilanti, MI
Posted
May 15, 2018
Institution Type
Four-Year Institution
GENERAL SUMMARY Provide secretarial assistance to Academic Department Head/Director or the equivalent level administrator. Requires independent knowledge of the policies and procedures of a major operating unit.
PRINCIPAL DUTIES and RESPONSIBILITIES Answer questions from Faculty, staff, students, and interested persons on University and Departmental policies and procedures.

Answer inquiries from visitors and telephone calls, or refer them to appropriate personnel.

Use word processing, spreadsheet, and data processing software on computer systems.

Type and proof correspondence, forms, and reports.

Maintain and monitor sick and annual leave information, employee schedules, payroll, budgets, and other Departmental records.

Read and interpret incoming mail, and assemble files and other materials to facilitate reply by supervisor; and respond to inquiries.

Maintain statistics; code and monitor expenditures for the Department.

Initiate and prepare requisitions for materials, supplies, and services.

Coordinate meetings; and schedule conferences, facilities, and services.

Operate common office equipment.

Assist in the training or orientation of new employees.

Prepare travel and accommodation arrangements.

If applicable to area of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.

Perform related departmental duties, as required.
SUPERVISION EXERCISED Functional supervision is exercised over student and clerical support staff.
SUPERVISION RECEIVED Supervision is received from a Director, Academic Department Head, or other designated administrator.QUALIFICATIONS Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary. Three years of secretarial experience is necessary.

One year of experience, which provides knowledge of University policies, procedures, and regulations, is desirable.

Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions, are necessary. Knowledge of specific software applications utilized in the area of assignment may be desirable.

A specific typing speed may be required depending on departmental needs and it should be noted at time of posting.

Knowledge of the University's Red Flags Rule and Identify Theft Prevention Policy and Procedure.

PI102437737