Residency Coordinator

Job description

*Applications are accepted electronically ONLY at*

University of Colorado Denver l Anschutz Medical Campus

School of Medicine | Department of Radiology

Residency Coordinator (Academic Services Professional)

Position #745567 - Requisition 13484

The Department of Radiology has an opening for a full-time, University Staff (unclassified) Residency Coordinator (Academic Services Professional) position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

Job Summary:
The University of Colorado Denver l Anschutz Medical Campus is seeking applications for a Residency Coordinator. This full-time, University Staff (non-classified) position will provide human resources, finance and operational support to the Department of Radiology Residency Program. This includes managing the Residency recruitment process, overseeing the Residency scheduled based billing system, and executing day-to-day operational needs of the program. This role will also, in collaboration with the Radiology Program Director, develop and maintain the education quality of the training program by ensuring compliance with Accreditation Council for Graduate Medical Education (ACGME) standards and other regulatory requirements. The position requires a comprehensive and detailed understanding of national accreditation regulations (ACGME) and hospital policies, as well as a high-degree of initiative and independent judgment.

Additionally, with oversight and direction from the Program Director, this Residency Coordinator is responsible for the operational and financial needs of the accredited Residency training program. This Residency Coordinator will also continually assess and direct a wide range of programmatic issues, including: long range planning; recruiting trainees; developing projects; analyzing administrative workflow; maintaining databases; communicating with faculty and trainees regarding a range of issues; and managing internal and external program relations.

Examples of Work Performed:

  • Manages all aspects of the annual Residency recruitment processes, including:
    • Screening and evaluating applicants using each Residency Program's qualifications and ACGME criteria.
    • Establishing interview days for residents.
    • Coordinating faculty interviewers, space and transportation for prospective residents.
    • Gathering and assembling interview results.
    • Overseeing the Resident Match process, which includes coordinating a faculty ranking session and submitting the Match list online.
    • Crafting and reviewing letters of offer/acceptance.
  • Develops reports for the Department, University and/or external partners in order to meets specific needs, such as: ACGME studies, annual program evaluations, internal reviews, site visits, retreats, audits, etc. Reports are created by pulling applicable data from a variety of University online systems and external sources.
  • In collaboration with the Finance Administrator and the Graduate Medical Education (GME) office in order to provide accurate data for a schedule based billing system.
  • Responsible for overseeing residency billing and ensuring that compensation and time collection are accurate.
  • Reconciles the residency billing system and resolves discrepancy's, in collaboration with the Finance Administrator and GME personnel.
  • Prepares budgets controls, and monitors revenue and expenditure activity for the program.
  • Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting. Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.
  • Updates, distributes, and enforces the departmental policies and procedures (Resident Manual).
  • Develops and maintains up-to-date informational brochures on the Residency program, in hard copy and online versions, as appropriate.
  • Fields prospective resident information requests primarily by email and over the phone.
  • Gathers and assembles interview results, and prepares for the Resident Match process, which includes coordinating a faculty ranking session and the ultimate submission of the Match list online.
  • Coordinates all required electronic recordkeeping and data processes for the Residency, this includes tracking accurate conference attendance.
  • Manages Electronic Residency Applicant Services (ERAS), the online Residency recruitment tool, used as the mandatory resident "match" mechanism.
  • Manages OnCall (AMION), the system required by the University of Colorado Hospital for physician on-call scheduling.
  • Manages MedHub, the software required by the Graduate Medical Education (GME) office for resident reporting.
  • Manages software used for resident evaluations and other residency needs.
  • Manages hard copy and electronic files for residents who enter or leave the program, and responds to all requests for confirmation of residency/letters of reference.
  • Maintains files of all applicants if not covered by ERAS system and assures documents are retrievable.
  • Keeps the educational website up-to-date.
  • Administers pertinent State fiscal policies, State and CU Denver rules and procedures, and State and Federal laws and standards applicable to the Residency Program or business operations.
  • Administers pertinent Graduate Medical Education policies, including rules and regulations promulgated by the national Residency Review Committee.
  • Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), the Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC), National Jewish (NJH) and others.
  • Serves as a member of the Department management team, and represents the general radiology residency/fellowship programs on task forces and committees as requested by the Program Director and the Department Administrator.
  • Attends Radiology Residency and Fellowship administrative meetings along with other educational meetings of the Department, including faculty and department manager meetings.
  • Oversees, coordinates, and provides support for other Department educational conferences and talks and uploads the resident educational activities to the departmental Education Calendar.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The hiring salary for this position is commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:
  • A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  • One (1) year of experience in graduate medical education or medical school programs.

Substitution: A combination of education and/or relevant experience may substitute for the degree on a year-for-year basis, but not for the specific experience.

Preferred Qualifications:
  • Experience working in an academic environment, with an emphasis on the day-to-day management of business and administrative operations.
  • Experience working with GME and UCD software systems.

Competencies / Knowledge, Skills, and Abilities:
  • Excellent time management and organizational skills with ability to plan and organize Residency needs and activities with great attention to details.
  • Proven ability to establish work priorities and provide follow through to ensure completion of activities, both individually and in a team environment.
  • Knowledge of, and the ability to, become fully competent in computer programs essential to the Residency Program, including: Microsoft Office Suite (ex. Word, Excel, Access, PowerPoint, and Outlook), the Electronic Residency Application System (ERAS), OnCall (AMION), and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
  • Ability to develop and manage budgets, and carry out the fiscal responsibilities of the position.
  • Ability to understand and apply regulatory requirements at the program level.
  • Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff and other constituents, in written communications and oral presentations.
  • Excellent interpersonal skills working with residents and others in an environment of high volume and stress.
  • Ability to exercises good judgment, discretion and diplomacy in communications.
  • Ability to contribute in to positive team environment while working independently.
  • Knowledge of UPI, UCH and University policies, rules and regulations related to Education and Fellowship.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.

Special Instructions to Applicants:*Applications are accepted electronically ONLY at * REQUIRED APPLICATION MATERIALS: 1). A cover letter of application which specifically addresses the job requirements and outlines qualifications. 2). A current resume/CV. 3). List of 3-5 professional references. Questions should be directed to Cindy Mansfield at [email protected]

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Academic Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20295 - SOM-Radiology

Schedule: Full-time

Posting Date: May 14, 2018

Closing Date: Ongoing

Posting Contact Name: Cindy Mansfield

Posting Contact Email: [email protected]

Position Number: 00745567





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Job No:
Posted: 5/15/2018
Application Due: 6/27/2018
Work Type: