Academic Department Administrator

Job description


Job Description Summary:

It is the academic mission of the George Washington School of Business (GWSB) to be a preeminent business school designed to prepare our students to become ethical world business leaders. We strive to be recognized for scholarly research, teaching excellence, innovative curricula and focused on the responsible management of organizations in the global environment.
The GWSB Department of Marketing is searching for an Academic Department Administrator. This individual is a key contributor to providing high quality customer service to meet the academic needs of the faculty and students.

The Academic Department Administrator reports to the Department Chair. This position supervises the student employee Administrative Assistants/Receptionists.

The Academic Department Administrator responsibilities are:

Serves as the first point of contact as the key administrative support for the department and interacts daily with GW faculty, staff and students.

Coordinates, manages and executes activities related to financial operations, faculty and staff personnel actions and logistics for classroom and curriculum assignments.

Oversees the general maintenance of the office and coordinates department events.
Coordinates with other departments and units in the school as necessary, for example to update the department website.

Prepares annual budget proposals for review by the Department Chair, reconciles monthly budget, prepares budget reports and processes stipends, requisitions, and Pcard expense reports.

Under the direction of the Department Chair, manages the hiring process for all faculty (full time, adjunct and visiting scholars), temporary staff and students, GAs, RAs, work-study students and so on, including on-boarding to the department.

Supports faculty classroom needs, including acquisition of textbooks and compiling course materials.

Exercises authority to make decisions related to academic support and serves as the administrative subject matter expert for the department. Participates in monthly school wide meetings for administrative managers.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Highly detailed with strong organizational skills, self-motivated, possess solid computer skills and a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines.

Excellent interpersonal, customer service, and communication skills.

Working knowledge of Banner, EAS and I-Buy systems.

Enjoys working as part of a team as well as independently to achieve department and GWSB goals and objectives.

Ability to interact effectively with a diverse university population at all levels, facilitate decision making and conflict resolution, maintain a positive and constructive demeanor treating all staff, students, faculty with professionalism, courtesy and respect.


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Business (SB) Family Administration Sub-Family Academic Department Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday 9 am - 6 pm, schedule may vary during busy academic cycles Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S007219 Job Open Date: 05/14/2018 Job Close Date: 05/21/2018 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Do you have a Bachelor's Degree?
    (Open Ended Question)
  2. * What is your expected salary range?
    (Open Ended Question)
  3. * Do you have working knowledge of Banner, EAS and I-Buy systems?
    (Open Ended Question)
  4. * Describe your experience working with diverse populations at all levels.
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents





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      Job No:
      Posted: 5/15/2018
      Application Due: 5/22/2018
      Work Type: