Associate Director, Financial Operations

Job description

5235 S. Harper Court

60632 Talent Management & Administrator

About the Unit
The University of Chicago Campaign: Inquiry and Impact (, the most ambitious and comprehensive campaign in the University's history, is raising $5 billion to support faculty and researchers, practitioners and patients, and students and programs across the University. Launched in October 2014, the campaign supports priorities in every division, school, department, and institute, and aims to engage 125,000 alumni and friends over its five-year duration. Alumni Relations and Development (ARD) Financial Operations office primary functions include, compensation/non-compensation, unit budget management, staff position oversight, approval of all methods of ARD payment processing, including review and negotiation of all event contracts of 25K and under. Additionally Financial Operations will assist in review of University's policies and how they apply in ARD functions. The department also provides support and training for all payment system usage, budget matters/planning and ad hoc reporting.

Job Information

Job Summary:

Work with the Director to prepare, analyze and monitor the budget for the Center Operating Unit of Alumni Relations and Development (ARD). Aid budget managers with preparation of annual budgets. Assist in approval flow of unit expenses and contract review and negotiation.


  • Monitor and track expenses to determine appropriateness, analyze and resolve accounting related issues in a timely and effective manner. Process corrections for misallocated funds. Act as additional approver for, GEMS, Buy-Site and E-payment. Design and maintain spreadsheets and reports that will aid in the analysis of expenditures for the entire unit and for individual departments within the division.
  • Manage and maintain departmental financial database systems including generating annual plan sheets, uploading monthly data, managing user accounts, designing new layouts and troubleshooting system issues. Review and ensure accuracy of data.
  • Manage other University financial systems including GEMS, E-Ledger, E-Payments and Business Objects. Serve as a back- up for the University finance and budgeting system (Oracle/Delphi). Perform ad hoc training for managers and staff during the University budget process, and on budgeting tools and financial tools. Generate ad hoc financial reports and manage special projects as assigned by the Director.
  • Assist with review and negotiation of contracts related to catering, lodging and transportation charters valued at $25,000 or less for select ARD teams. This includes working with respective department representatives to understand needs, assessing contract suitability to meeting those needs and negotiating with vendors to ensure contracts comply with university standards and guidelines.
  • Perform other duties as assigned. Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

  • Communicate Effectively & With Influence
  • Lead Performance & Flawless Execution
  • Exhibit Resilience & Optimize Resources
  • Display Emotional Intelligence
  • Foster Partnership & Collaboration

Additional Requirements

Education & Experience:

  • Bachelor's degree or higher required

  • A minimum of three years of professional work experience in financial operations, banking, database management, financial analysis, budgeting OR similar professional work experience required.

Technical Knowledge or Skills:
  • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access required.
  • Advanced knowledge of Excel required.

Working Conditions and Physical Requirements:
  • Willingness and ability to travel to campus and/or non-campus locations for University business.
  • Willingness and ability to work evenings and weekends.

Required Documents:
  • Resume
  • Cover Letter

(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 5/15/2018
Application Due: 6/2/2018
Work Type: