Administrative Assistant I (Part-Time)

Job description

*Applications are accepted electronically ONLY at*

University of Colorado Denver l Anschutz Medical Campus

School of Medicine | Barbara Davis Center for Childhood Diabetes

Administrative Assistant I (Part-Time)

Position #746304 - Requisition 13589

The Barbara Davis Center for Childhood Diabetes has an opening for a part-time (0.60 FTE), University Staff (unclassified) Administrative Assistant I position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

Job Summary:
This class series uses six levels in the Administrative Services and Related Occupational Group and describes work in support of the business or operations in a variety of work units. Activities include the accurate and timely completion and processing of documents and information; scheduling; making reservations and accepting registrations or orders; reception and intake; record keeping and maintenance; meeting arrangements; dictation; transcription; document production, including typing and word processing; gathering, coding, computing, entering, verifying, and reporting data and information; sorting, weighing, picking-up, and delivering materials; ordering, issuing, and inventorying items; document duplication and information release; screening documents and supporting information to determine eligibility, authenticity, or identity; issuing, including selling, documents; monitoring exams and grading with an answer key; collecting, balancing, and depositing funds. The operation of office equipment as tools to facilitate the work is often required, such as copiers, fax machines, typewriters, personal computers or similar keyboards, sorters, printers, meters, etc. The work is performed in a variety of settings. The work ranges from basic support activities to office management.

This class describes the entry level. Work is designed to train positions for a higher level in the class series. Although tasks are similar to those of the fully-operational level, assignments are structured and performed with direction and assistance from others. Positions carry out established work processes and operations by learning to apply and follow procedures, techniques, rules, and regulations. Once training has been completed, the position is to be moved to the next level. Positions should not remain in this class indefinitely.

Position Emphasis:

The Barbara Davis Center is looking for an Administrative Assistant to answer phone calls, manage voicemails, and return patient calls along with processing prior authorizations. This position is 0.6 FTE or 24 hours per week, with the potential to increase to full-time. This is an entry level position and all training will be provided on site. Full responsibilities include: answering incoming phone calls, managing and returning voicemails, inputting electronic prior authorizations and patient prescription requests into the electronic medical record systems.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The hiring salary for this position is commensurate with skills and experience. This position is eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:

  • High school diploma or GED Certificate.
  • One year of general clerical and/or administrative experience.

Substitution: Appropriate education will substitute for the required experience on a year-for-year basis.

Condition of Employment:
  • Must be willing and able to work on Wednesdays.

Preferred Qualifications:
  • Prior experience using Electronic Medical Records systems.
  • Experience working in a medical setting or supporting patients.
  • Experience working in a receptionist role.
  • Experience processing and managing confidential paperwork.

Competencies/Knowledge, Skills and Abilities:
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Attention to detail.
  • Demonstrated commitment and ability to advance diversity and inclusion.
  • Ability to type accurately.
  • Must be able to demonstrate problem solving skills.
  • Must have experience using Microsoft Word, Excel, and Outlook.
  • Must demonstrate strong interpersonal skills and the desire to assist patients.

Special Instructions to Applicants:*Applications are accepted electronically ONLY at * REQUIRED APPLICATION MATERIALS: 1). A cover letter of application which specifically addresses the job requirements and outlines qualifications. 2). A current resume/CV. 3). List of 3-5 professional references. Questions should be directed to Talisha Bell at [email protected]

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Administrative Support and Related

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20061 - SOM-Barbara Davis Center

Schedule: Full-time

Posting Date: May 11, 2018

Closing Date: Ongoing

Posting Contact Name: Talisha Bell

Posting Contact Email: [email protected]

Position Number: 00746304





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Job No:
Posted: 5/12/2018
Application Due: 6/16/2018
Work Type: