Job description

JOB NO.: 94356-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Office & Administrative Support

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 94356-AS

Working Title: Assistant to the Chair



FTE: 100%

Anticipated Begin Date: JUNE 14, 2018

Term: This is a renewable appointment.

Advertised Salary:

Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's degree or equivalent combination of relevant experience and training required.

Minimum number of years and type of relevant work experience:

- A minimum of three years of professional experience providing high level administrative support and direct staff supervision is required.
- Strong organizational, technical and leadership skills utilized in an academic medical setting highly desirable.
- The ideal candidate will be a self-starter who can function with minimal supervision, has the ability to manage sensitive issues and maintain confidentiality at all times, and can prioritize and keep multiple ongoing projects well organized.
- Professional level and highly efficient use of Microsoft Office suite and calendaring required.
- Salary range is quite broad and dependent on years of relevant experience.

License or certificate:

Position Summary:

Over the last several years, the Department of Pediatrics (DOP) has undergone an impressive period of expansion and prosperity within all of its missions (education, research, clinical, outreach). The number of paid faculty now totals 175, and staff and trainee count is close to 300. The combined annual budget for Pediatrics is over $100 million (clinical and academic), including a robust $35+ million annual research portfolio. The DOP is distinctly a large, tier one clinical department of the School of Medicine and Public Health (SMPH) based on size, scope, and complexity.

The Assistant to the Chair manages administrative and communication operations of the DOP Chair's Office. This entails a high level of complexity in day-to-day operations and requires significant initiative, creativity, and personal responsibility. The incumbent will report directly to the Department Administrator and will assist the Chair by working independently to support the Chair's daily activities in medical education, research, and clinical settings. This position will interact with numerous constituents and serve as a liaison between the Department Chair, DOP leadership, faculty, staff and trainees, synthesizing a vast array of information to address issues. In addition, the Assistant to the Chair will provide staff supervision, committee management, and general Chair's office coordination. In order to perform the duties of this position, the Assistant to the Chair must continuously interpret, analyze and assess departmental needs and monitor rules and regulations set by multiple governing bodies.

This position requires excellent administrative, organizational, oral and written communication, computer, and interpersonal skills in coordinating the complex daily administrative and academic activities of the DOP Chair. The responsibilities require a considerable amount of independence and decision-making. Additionally, this position must maintain confidentiality regarding all written and oral interactions and information. Professional communication, workplace sensitivity and diplomacy are essential.
The incumbent will demonstrate exceptional customer service by establishing and maintaining effective professional relationships with SMPH and UW Health staff and leadership, DOP Vice Chairs and Division Chiefs, Department Administrators, clinical personnel, co-workers, and other internal and external customers.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Additional Information:


Robyn Dunkerley
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process, please click on the "Apply Now" button. You will be asked to upload your resume, cover letter and provide three references within the application process.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: May 11 2018 Central Daylight Time

Application Close: Jun 9 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 5/12/2018
Application Due: 6/10/2018
Work Type: