Research Program Associate
I. JOB OVERVIEW
Job Description Summary:
George Washington University is recruiting for a Research Program Associate to work in a dynamic and growing research environment. The George Washington University excels in research and education in biomedical, cyber-security, high-performance computing, nanotechnologies, robotics, theoretical nuclear physics, phylogenetic biology, hominin bio-mechanics, primate behavior, and many other fields. In order to support the research growth efforts, we are looking for individuals that are energetic, proactive and portray strong customer service skills with all levels of students, faculty and staff who are excited to assist in establishing departmental processes, procedures, and reports to support significant growth in the research area.
This position will be responsible for the coordination, development and oversight of the overall pre-award and post-award grant cycle activities of the sponsored research projects. These include complex multi-site projects from a variety of sponsors, federal and non-federal. The individual will work directly with the PI's on their proposal submissions and will be expected to function independently, with general oversight from the Assistant Director of Research Programs for the Columbian College of Arts and Sciences (CCAS) and in coordination with the Associate Dean for Research, the Finance Director and other members of the administrative team.
Duties and Responsibilities:
• Oversees sponsored project proposals, including budgets. Collaborates with the PIs to review technical proposals and ensure integration of the budget section with the technical proposal.
• Prepares budgets to meet all solicitation and project needs and guidelines; ensures compliance of budget with University policies and procedures and sponsor regulations; reviews budget with faculty Principal Investigators (PIs) and refines as necessary; ensures allowable indirect costs and fringe benefit rates are applied appropriately.
• Oversees and coordinates own time schedule for preparation and submission of proposals; obtains necessary authorizations/signatures, submits proposals and follows up on proposal status.
• Monitors proposal status with the PI and gathers Just-in-Time information for submission, if requested.
• Oversees all communication and coordination with subcontractors, public, private and government agencies, (e.g., academic institutions and private foundations) and other individuals or groups to exchange information, enlist collaboration, prepare proposals and submit and implement sponsored projects and awarded proposals.
• Coordinates award set-up upon receipt of new awards with the PI and OVPR (administrative establishments, contracts, sub-awards, etc.) Works with Faculty PIs and OVPR regarding annual renewals of awards (progress reports, no-cost extensions, etc.)
• Reviews the post award administration of the school's sponsored projects, including reimbursements, faculty summer salary, purchase order requisitions, service agreements, invoice payments, P-Card activities, payroll distributions, stipends and tuition benefits, etc.
• Facilitates financial award management, award spending projections, and reporting; meets regularly with PI to review.
• Maintains familiarity with University policies and procedures and federal grant and contract regulations; ensures all reports and certificates are processed for grant close-outs; establishes and maintains grant proposal files and updates appropriate databases; prepares and updates annual and other periodical reports as requested.
• Oversees post-award functions and facilitates the management of awarded projects including project closeouts, memoranda and correspondence designed to document as well as enhance and expand research activities and programs and ensure that deliverables and milestones are met. Maintains continual contact with PIs, OVPR and the Grants and Contracts Office (GCAS) and others concerning financial matters related to the projects.
• Identifies issues and streamlines activities that further benefit the department and OVPR.
• Serves as a liaison between the department and OVPR.
• Communicates and meets with faculty to review scope of work for initial and annual renewal of proposals and determines impact on relevant budgets.
• Enhances professional knowledge and skills by attending seminars/workshops and reviewing published literature.
• Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.Minimum Qualifications:
Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Columbian College of Arts & Sciences (CCAS) Family Research Administration Sub-Family Research Program Administration Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Mon-Fri, 8:30 AM - 5:30 PM Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa statusInternal Applicants Only? No Posting Number: S007212 Job Open Date: 05/11/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
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- Cover Letter
Documents needed to Apply
- Cover Letter