Position Number: 00106927
Primary Function of Organization Unit: North Carolina State University has approximately 1.4 billion dollars of spend per year and the Controller's Office touches all aspects of campus life from student refunds to financial reporting. The Office of University Controller is directly responsible for the following activities as they relate to the financial management of North Carolina State University: 1) General accounting (chart of accounts maintenance) and financial ledger management 2) Asset management 3) Cash management and banking including (payment card industry oversight and merchant services) 4) Payroll processing 5) International Compensation and Taxation - vetting of non-resident alien transactions 6) Payables (small and large purchases) and vendor management 7) Travel reimbursements 8) Non-student receivables and billing 9) General cash receipts and wire requests 10) Tax filings (990's, 1099's, 1042-S's, W-2's, 941's, multi-state taxation and general taxation) 11) Financial reporting (CAFR and University Financial Statements), and audit liaison (with the Office of the State Auditor) 12) Imprest accounts and auxiliaries 13) Student and HR system integration to financials 14) Both internal and campus-wide training 15) Reconciliation of bank accounts and key General Ledger accounts 16) UNC Business Process Administration 17) Evaluation of Internal Controls 18) NCAS Reconciliation The division interacts with the Office of State Controller and State Treasurer's Office in regards to cash management and maintenance of the University's NCAS file, and banks, credit card vendor/servicers and other external regulatory agencies.
Essential Job Duties: The position is responsible for programmatic and processing duties for payroll. Duties and responsibilities include: -Provide daily functional and analytical system oversight for WolfTime Timekeeping System and Absence Management Leave System. -Verify accuracy of hours worked versus hours paid through WolfTime Timekeeping System. - Monitor time reporting during payroll processing. - Monitor absence management for information changes that might affect current payroll processing -Enrollment - Direct Deposit enrollment and compliance - Provide daily functional and analytical system oversight for all aspects related to direct deposit enrollment/changes. Monitoring compliance to REG 05.45.01 - Direct Deposit of Pay, making enrollment a condition of employment, includes: - Review twice daily the Wells Fargo ACH activity report via their Commercial Electronic Office (CEO) system which shows deposit rejections & notice of changes - Creation of an off-cycle check to "replace" deposit rejections - Compile query report of checks issued to non-compliant employees - Distribution of regular & off-cycle checks along with verbal & written declaration of non-compliance - System entry of paper enrollment forms as well as notice of change data from Wells Fargo - Submit delete/reversal info to Wells Fargo CEO system for direct deposit strip-offs to avoid overpayments
Department Required Skills: Proficient with PeopleSoft (or other HRIM system) payroll processing, including taxes and deductions. Demonstrated experience with complex pay calculations and processing; ability to explain/defend to departments, employees and auditors. Functional experience running reports/queries from large ERP table driven system. Experience working in a complex computing environment with a high volume of employees and employee types (from laborers to distinguished professors and everyone in-between).
Preferred Experience, Skills, Training/Education: - Advanced MS Excel and Word, reporting application experience. - Knowledge of SQL a plus. - Experience processing payroll for a company with over 5,000 employees preferred. - Understanding of database relational design. - Extremely detail oriented for auditing and troubleshooting. - Excellent written and verbal communication skills and ability to work in a collaborative team work environment.
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.