Training and Communication Manager, Research Administration

Location
Raleigh
Posted
May 12, 2018
Administrative Jobs
Academic Affairs
Institution Type
Four-Year Institution

Position Number: 00105459

Primary Function of Organization Unit: Sponsored Programs & Regulatory Compliance Services (SPARCS) facilitates the submission of proposals, negotiation of agreements, the administration of internally and externally funded projects, and the administration of subagreements that provide funding to NC State University. This includes all aspects of externally sponsored research and scholarship, from pre-award management to non-fiscal post-award management. The Office of Contracts and Grants oversees post-award administration for NC State University. Contracts and Grants staff supports department and college Research Administrators, faculty, and staff by managing the cornerstones of Post-Award Administration including: project ID setup, deposits, invoicing, letter of credit draws, accounts receivable, financial reports to sponsors, new award/attribute review, audit coordination, project modification request approvals, regulatory checklists, effort reporting and general compliance oversight.

Essential Job Duties: The Training and Communications Manager, Research Administration reports to the Office of Research & Innovation with a dotted line responsibility to the Director, Contracts and Grants (C&G) and will part of the Sponsored Programs and Regulatory Compliance Services (SPARCS) department. The Manager also maintains a close working relationship with all units under the Office for Research, Innovation and Economic Development (ORIED) and the college/center/institute research offices (CROs). Primary responsibilities include: * Develop and administer education programs for specific internal (C&G and ORIED) and campus-wide audiences. * Stay informed of new and evolving regulations impacting research administration at NC State, and quickly develop trainings to incorporate these changes * Lead the development, implementation and facilitation of the integration of learning platforms and programs that drive performance and work environments and support learning, discovery, and continuous improvement. * Oversee and implement innovative learning strategies that help to develop and sustain a viable workforce and enhance expertise for the NCSU research community. * Assist in the development of a strategic plan for research administration education and communications. * Assess initiatives linking educational activities directly to long term strategic goals and apply various techniques to improve the quality and relevance of education and training for the research community across NC State University. * Analyze and report training effectiveness through the use of performance evaluations, course completions and/or grades * Partner with Subject Matter Experts (SMEs) to create new and revise F2F, online and blended courses and other training resources. * Oversee unit communication initiatives including web site development and maintenance, education strategy, publication, development and coordination of orientation and awareness campaigns to the campus research community. * Implement strategies to deal with changes occurring in the research administration field on campus (e.g. system and process changes). * Liaise with Learning Management System (LMS) development team(s) to implement updates for research administration training needs. Manage the research administration training in all LMS platforms. Communicate and provide training on systems when needed. * Identify and implement best practices to communicate training information. * Liaise with and oversee work with the Research Support Council (RSC) and RSC Executive Committee to implement strategies and best practices for communication, collaboration and education within the NC State University research community. * Generate and implement ideas to increase collaboration and communication between SPARCS, C&G and the campus research community. * Administer and manage SPARCS website, SPARCS, RSC and C&G training sites. * Manage a Training Specialist and other temporary and student staff.

Minimum Education/Experience: Require post-baccalaureate credentials or a bachelor's degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.

Department Required Skills: -Demonstrated experience managing learning and development programs and demonstrates extensive knowledge and skills related to adult learning theory, instructional design, learning technology and research/research administration. -Experience developing and implementing learning and development strategies as part of the strategic planning process. -Ability to create and manage the distribution of internal and external communications (including newsletters, email announcements, planned publications, on-line, intranet, video, special projects and assignments) throughout a research organization for a varied and diverse audience -Proven ability to work closely with top executives to ensure messaging is projected to organizational standards, throughout all possible resources. -Experience working with learning management systems and website administration systems (such as WordPress).

Preferred Experience, Skills, Training/Education: -Master's degree in a related field is strongly preferred. -Prefer prior knowledge or experience working with electronic research administration systems (eRA) and research compliance systems. -Direct experience creating training programs to teach the application of federal rules and regulations governing research in animals and in humans, e.g.: Uniform Guidance, Guide for the Care and Use of Laboratory Animals, the Animal Welfare Act, 45 CFR 46, COI/NOI and The Belmont Report. -Familiarity with federal agencies including NIH, OLAW, USDA, APHIS, NSF, OHRP, DOD, DOS, FDA, and OFAC.

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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