Director, Library Human Resources
Hyde Park Campus
454770101 Library Budget
About the Unit
As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University's commitment to research and teaching and to using its intellectual resources to help solve the world's problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University. In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars. In pursuit of this mission, the University of Chicago Library's Human Resources team is committed to providing ongoing support and outstanding services to all of our employees. Through a range human resources services and programs, we strive to source, develop, and sustain expertise, skill, commitment, and an innovative spirit in our staff, and to foster a work environment that supports creativity, inclusion, growth, and collaboration.
Reporting to the Assistant University Librarian for Administrative Services, the Director of Library Human Resources (HR) leads a human resources program that supports the Library's strategic goals. As a senior member of the Library Administration team, this position frequently collaborates with and provides leadership and guidance to the Library Director and the Director's Council. This position also identifies short and long-term human resources goals in consultation with Library leadership, and oversees the allocation of resources to meet departmental, Library, and University priorities. The Director develops human resources operational policies, procedures, and workflows and oversees their implementation.
In addition, the Director manages all operations for the Library HR department and supervises 1 FTE staff, the HR Generalist, and one .5 FTE, the HR and Budget Assistant. The Director provides expertise and oversight for all Library HR functions, including recruitment, employee/labor relations, policy interpretation, compensation, payroll, orientation, staffing changes, performance management, and organizational development and training.
Library HR currently serves approximately 70 librarians; 65 exempt and non-exempt supervisory, IT, and other staff; 90 bargaining unit staff; and about 200 student employees across the University of Chicago Library system.
Strategic Direction and Leadership (20%):
- In coordination with Library Administration and division staff, sets policies and establishes and maintains goals, priorities, and programs for administrative services that are consistent with the Library's mission, values, and strategic plan.
- Assesses Library HR functions to ensure their effectiveness in supporting the Library's goals.
- Ensures compliance with University Human Resources and Provost's Office policies and standards, as well as all relevant employment law. Advises and counsels supervisors and managers on federal, state, and local employment laws and regulations.
- Keeps abreast of changes affecting human resources and assumes an active leadership and advocacy role within the field.
- Represents the Library's human resource needs to the Provost's Office, University HR, and other University administrative units.
- Participates in University and Library initiatives, committees, and task forces.
- Represents the University of Chicago Library at professional conferences and meetings
- Maintains professional networks and collaborative relationships with other libraries' human resource directors.
- Hires, trains, evaluates, and oversees the work of the Library's HR Generalist and HR and Budget Assistant, and provides leadership for the Library HR unit.
Employee and Labor Relations (25%):
- Represents the Library in all labor and employee relations matters, including grievances, complaints, and legal issues. Works with the appropriate University (Legal, Employee and Labor Relations) and external offices (union representatives) to coordinate effective handling of dispute resolutions.
- Assists Library managers and staff in understanding of employment law, University and Library policies and procedures, and the collective bargaining agreement.
- Leads and supports supervisors through disciplinary procedures, including coaching and other corrective action activities, and assists managers and staff in resolving personnel issues while ensuring compliance with guidelines and laws.
Academic and Staff Recruitment (20%):
- In partnership with the Provost's Office, manages recruitment, appointment, and promotion processes for librarians (Other Academic Appointees).
- Oversees staff recruitment process and provides guidance for clerical, exempt, non-exempt, and IT searches.
- Works to cultivate and support a diverse, inclusive workforce and create equal employment opportunities for underrepresented groups. Ensures that all Library recruitment adheres to the University's EEO/affirmative action policies and best practices.
Performance Management and Compensation (15%):
- Oversees the Library's performance management process, including the review and improvement of performance management tools.
- Counsels/coaches employees and management, including advice on professional development alternatives and union relations.
- Responsible for all staff classification and compensation activities including development, review, and maintenance of staff job descriptions and classification of the Library's positions.
- Reviews and evaluates internally consistent and externally competitive compensation programs; oversees salary adjustments, reclassifications, and promotions.
Professional Development (5%):
- Works collaboratively with Library staff to provide Library-specific professional development and training programs that ensure organizational readiness.
- Coordinates and monitors professional development programs and works to ensure their success.
- Serves on the Library Leadership Council. May also serve on other Library committees and working groups as needed.
- Manages leave administration process for librarians and staff employees.
- Supports Library and University-wide diversity and inclusion initiatives.
- Administers Library HR budget.
- Other duties as required.
- Demonstrated critical thinking and analytical skills required.
- Exceptional problem-solving skills required.
- Outstanding oral and written communication skills, with the ability to communicate effectively and professionally with individuals from diverse backgrounds and at various levels of the organization, required.
- Excellent interpersonal skills, including the ability to build cooperative, effective working relationships with a range of stakeholders both on and off campus, required.
- Strong organizational skills and attention to detail and accuracy required.
- Demonstrated effective facilitation, negotiation, and mediation skills required.
- Demonstrated commitment to customer-focused service and a record of effective leadership in the development and implementation of new programs required.
- Demonstrated commitment to diversity and inclusion required.
- Demonstrated commitment to professional development required.
- Demonstrated ability to handle sensitive information, exercise discretion, and maintain confidentiality required.
- Demonstrated ability to exercise diplomacy and interact with constituents with integrity, tact, and professionalism required.
- Demonstrated ability to effectively train and teach others required.
- Demonstrated ability to counsel and advise a variety of constituents in HR matters, and to effectively manage through others, influence, and collaboration, required
- Bachelor's degree required.
- Master's degree in related field strongly preferred.
- PHR/SPHR/SHRM-CP/SHRM-SCP certification preferred.
- Minimum of five (5) years of human resources experience required. Preference will be given to applicants with broad generalist experience in multiple HR functions.
- Previous successful management and supervisory experience required.
- Experience working in an academic or library setting required.
- Experience working in HR at University of Chicago and/or a solid understanding of its administrative landscape strongly preferred.
- Experience with academic hiring preferred.
- Experience serving as a strategic HR partner with organizational leadership preferred.
- Experience practicing HR in a union environment preferred.
- Experience with planning and assessment strongly preferred.
Technical Knowledge and Skills:
- Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, etc.) and Outlook required.
- Demonstrated experience working with human resources information systems (HRIS) and applicant tracking systems required.
- Experience with Workday HRIS preferred.
- Experience using meeting software and applications such as Skype, Goto meeting, Webex, etc. required.
- Working knowledge of relevant federal, state, and municipal employment laws and regulations (including those related to EEO/AA; FLSA; FMLA; ADA; and OSHA) required.
Working Conditions and Physical Requirements:
- Office environment.
- Ability to see, including color, depth perception, or clarity; must be able to visually focus on print and electronic material for long periods.
- Ability to hear, including making fine discriminations in sound.
- Ability to sit for 4 hours or more.
- Ability to use computers extensively for 4 hours or more.
- Ability to operate equipment necessary to perform job.
- Effective audio-visual discrimination and perception.
- Ability to use standard work station equipment.
- Ability to use standard office equipment.
- Cover Letter
- Reference Contact Information
(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)
Depends on Qualification
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
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