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Academic Advising and Enrollment Coordinator, SEMS

Job description

Job no: 493497
Work type: Staff Full-Time
Department: School of Engineering, Mathematics and Science
Location: Moon Campus
Categories: School of Engineering, Mathematics and Science
Position Title Academic Advising and Enrollment Coordinator, SEMS

Position Department School of Engineering, Mathematics and Science

Position Type Staff Full-Time

This position will complement the current advising provided by faculty in SEMS. Provide additional advising to incoming undergraduate students and assist the School in recruitment and career placement activities. Serve as a point of contact for all SEMS students in case of commonly asked questions, procedural discussions and other. Work is performed under the supervision of the Dean of the School of Engineering, Mathematics and Science (with the assistance of department heads and Associate Dean). This position is funded through a grant. Continuation of this position is dependent upon extension of grant funding.

Advising/Retention Efforts: Advise prospective students regarding programs, requirements for admission and necessary prerequisites. Responsible for advising freshman, sophomore, and transfer students in coordination with faculty advisors. Communicate with department heads and the Dean's office issues and problems occurring. Responsible for conducting special programs for student retention for SEMS. Responsible for developing and maintaining a database on all incoming students to track their academic performances. Responsible for monitoring retention and developing reports to the SEMS Administration. The diversity data should be included in the reports. Point of contact in case of emergency or absence of advisor. Work with Colonial Hub, Academic Affairs, Career Center to help with commonly asked questions. Establishes initial communication and provides ongoing advisement for all students related to progression and retention. In consultation with departments, use data related to enrollment and progression to develop plans for proposed semester course offerings. In collaboration with SEMS academic departments, determines semester course scheduling and works with them by required deadlines. Facilitates changes in student enrollment status from undergraduate to graduate programs as necessary. Develop expertise in our Student Success Collaborative CRM tool, CAMPUS, including but not limited to data analytics, reporting, and campaigns. Conduct regular analysis and provide recommendations on program performance in the areas of persistence, graduation, workflow efficacy, customer satisfaction, demographics, and other key retention drivers.

  • Recruiting: Support school activities for prospective students and their families: responsible for attending college days, college nights, college fairs, and various other recruiting programs that are deemed necessary in order to recruit students to the University. Assist in developing various marketing endeavors to market the programs to all audiences. Assist in developing websites for new initiatives and programs as well as maintaining the existing websites for the School of Engineering, Mathematics and Science. Responsible for all freshman and transfer orientation activities and functions. Works with the admissions counselor and refers students to the appropriate admissions counselor, financial aid or director for follow up as necessary. Participates in recruitment efforts as needed. Point of contact for all undecided and transfer students.
  • Program Management/Administration: Database management for SEMS/D&I as determined. Support program and accreditation requirements; assist in collecting data relative to the program enrollment, attrition and graduation rates, projected courses and submission of weekly report to the Dean and department heads.
  • All other duties as assigned. On occasion may need to drive on behalf of the University.

  • Minimum Qualifications
    Bachelor's Degree in Education, Management or Communications field is required. Masters and/or Ph.D. is preferred.
  • Recruitment and student advising experience is required.
  • Knowledge of academic environments. Experience with academic advising or working in higher education is preferred.
  • MS Word, Excel, and Power Point skills are required.
  • Ability to maintain confidentiality and attention to detail.
  • Proficient knowledge of computers including Microsoft Office packages including Word, Excel and PowerPoint.
  • A willingness to develop computer skills, adjust to other updated technology and grow academically as required.
  • Strong technology, social media and computer skills are required.
  • Strong professional communication, interpersonal and organizational skills; problem solving skills; ability to prioritize multiple tasks and work without supervision; ability to make independent judgments.
  • Good customer relations skills needed to interact closely with staff, faculty and students, deal with multiple constituencies and work with a diverse population.
  • Ability to work weekends and evenings as required.
  • Valid driver's license is required.

  • Exemption Status Exempt

    Act 153 Clearance Required Yes

    Required To Pass a Motor Vehicle Report Check Yes

    Required to Pass a Credit Check No

    Additional Posting Information None

    Special Applicant Instructions None

    Advertised May 11, 2018 Eastern Daylight Time

    Robert Morris University (RMU), founded in 1921, is one of the leading universities in the Pittsburgh region. RMU provides a professionally focused education with an emphasis on engaged learning and is one of the most affordable private doctoral-level institutions in Pennsylvania. The University is accredited by the Middle States Commission on Higher Education. In 2016, for the first time in its history, RMU was ranked nationally by U.S. News and World Report. In 2017, RMU had among the biggest increases of all national universities in the U.S. News and World Report annual "Best Colleges" rankings released, rising 12 spots to No. 176.

    Robert Morris University is dedicated to changing the lives of its students and employees so that they can go out and change the lives of others. The University combines academic excellence with a professional focus offering numerous undergraduate, graduate and doctoral degree programs. In 2011, Robert Morris University was named as a "Top Workplace" by the Pittsburgh Post Gazette , which names the best places to work in the Greater Pittsburgh region.

    RMU offers faculty members an environment where teaching, research and service are supported and valued.

    RMU's main campus in Moon Township features 230 rolling acres and provides all the benefits of a traditional university campus, just minutes from the airport and downtown Pittsburgh.

    At Robert Morris University, we believe that institutional equity reflects our continued commitment to a community where everyone is both valued and respected. Institutional equity encompasses racial, ethnic, gender and religious diversity, cultural perspectives, national origin, sexual orientation, physical ability, as well as socioeconomic contexts, and educational backgrounds. We are dedicated to developing a diverse population by fostering an environment where intellectual and social growth, individual perspectives, and all human experiences are valued. We strive to be an inclusive community that celebrates and embraces differences as a means of responding to the cultural and social demands of a global society. Inherent in our inclusion efforts is a strong commitment to intercultural and global education to produce and include citizens who will serve as educational, social, economic and cultural ambassadors to the world. Robert Morris University is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin.
    Visit RMU's Office of Diversity, Inclusion and Equity





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    Job No:
    Posted: 5/12/2018
    Application Due: 7/11/2018
    Work Type: