Accounts Payable Specialist - Non-Exempt, Recruitment #3303
This is a full-time, permanent (probationary) position.
Salary Range and Max Salary
The application deadline is: Monday, May 28, 2018
The salary range for this classification is: $3,010 - $5,136 monthly.
Conditions of Employment
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Campus Marketing Statement
California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.
Department Marketing Statement
Department: Accounting Services
The Accounting Services department operates within the area of the Administration and Finance division. Accounting Services is responsible for maintaining all financial records in all state funds for the university including all disbursements, receipting, depositing, recording, reconciling, and reporting activities necessary to provide accurate financial data. The functional areas in the department are: General Accounting, Accounts Payable, Accounts Receivable, and Student Financial Services. Student Financial Services include Cashiers, Student Account Service and Collection, and Student Accounting. This position supports Accounts Payable and General Accounting.
Under general direction of the Accounting Services Manager, the Accounts Payable Specialist is responsible for processing vendor payments for the University and for Associated Students, Inc., California State University, Dominguez Hills (ASI). The payment functions performed include the matching of vendor invoices with related purchase orders or contracts and receiving documents, the issuance of checks to pay such invoices, and the processing of travel authorizations and related claims. The incumbent also is responsible for the periodic review of purchase order balances to ensure their accuracy. The incumbent interacts with ASI employees and campus employees from other departments and with vendors of the University.
The incumbent is required to use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines. Work is usually performed without direct verification or check. Incumbent communicates established university policies and procedures to faculty, staff and the general public, obtaining clarification from others when more extensive interpretation is required; review data for accuracy and completeness and make correcting entries; assemble and compile data used in the generation of financial reports and/or analysis; balance and reconcile assigned accounts; create and maintain spreadsheets, including entering, revising, sorting, calculating and creating tables; modify, run and export queries; review and recommend content updates to web pages; assist with the modification and documentation of established procedures based on precedent and university policies; enter codes and data into the computer and review computer reports for accuracy; and participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output.
Required Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
Required Experience: Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Required Knowledge, Skills and Abilities:
Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.
Ability to review financial documents for accuracy, completeness, validity, and adherence to standards; compute and post numbers rapidly and accurately; maintain files and records; identify, trace, and correct errors; follow directions; establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others; and read and write English at a level appropriate to the position. In addition, the incumbent must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand, interpret and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities.
65% - Processes independently vendor invoices, direct pay invoices, employee reimbursement and/or travel expense claims for payment, including where appropriate:
- Encumbrance of funds.
- Matching of invoices / claims with supporting purchase orders, receivers and authorizations, including identification of errors and inconsistencies between and among these sources.
- Verification of price extensions, appropriate approvals, and available funding.
- Computation of discounts and/or sales/use tax.
- Entry of invoice into automated Accounts Payable System for issuance of check.
- Interaction with University vendors and employees from other campus departments as required to resolve errors, inconsistent information and uncertainties, or to obtain missing information.
10% - Perform petty cash and change fund audit; perform cashiering duties as necessary
10% - Prepare miscellaneous journal entries by using Excel template.
5% - Verify completeness of scanned documents in OnBase
5% - Periodically reviews reports of outstanding encumbrances related to purchase orders, contracts and travel requests, comparing balances to supporting documentation and interacting with campus departments to determine the validity of the encumbrances. Independently identifies those encumbrances that require adjustment, and makes appropriate recommendations to the various departments that own the encumbrances.
5% - Perform other duties as assigned by the Accounting Director and/or Accounting Manager.
To Apply Please Visit: https://www.csudh.edu/hr/job-opportunities/
To apply for this posting (Non-CSUDH Employees):
Step 1: Select and read the qualifications for the position you are interested in
Step 2: Click 'Apply Now' at the bottom of the screen
Step 3: Login or Register (Create Username and Password)
Step 4: Select apply with or without resume
Step 5: Provide contact information and answer required questions
Step 6: Click 'Submit'
California State University, Dominguez Hills, is an equal employment opportunity employer, and is strongly committed to achieving excellence through a diverse workforce. The University actively encourages applications of all qualified individuals.
California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms please visit, http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf http://www.dol.gov/ofccp/regs/compliance/posters/pdf/Supplement_English.pdf
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771 or the Academic Affairs Personnel Services Office at (310) 243-3766.
Clery Act crime statistics for CSUDH are available at http://www.csudh.edu/dhpd/dhpd.htm, or by calling University Police at (310) 243-3639.
Upon appointment all candidates must furnish proof of eligibility to work in the U.S.
The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9