Upward Bound Academic Specialist

Job description

Upward Bound Academic Specialist

Mt. San Antonio College

Job Category: Classified

Employee Group:

Time (Percent Time): 100%

Term (months/year): 12 months/year

Current Work Schedule (days, hours): Monday-Friday, 8:00 a.m. - 5:00 p.m.

Salary Range: A-95

Salary: Steps 1 - 6, $4,875 - $6,222 per month

Shift Differential:

Health & Welfare: College contributes $10,946 toward annual premium for medical, dental, vision and life insurance coverage. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan. Note Salary and Health & Welfare Benefits are subject to change.

Department: Upward Bound

Open Date: 05/10/2018

Closing Date:

Open Until Filled: Yes

Basic Function/Overview:
Under general supervision, provides a variety of academic support services, including advising first-generation, low-income, 9-12 grade students enrolled in La Puente High School and Ganesha High School in preparation of their academic programs by interpreting policies and procedures to promote students' achievement of their educational and career goals; providing advising, academic support, exposure to career and educational opportunities and a residential summer academic program.

Receives general supervision from assigned management personnel. Exercises no direct supervision over staff.

This is a journey-level classification responsible for providing advisement services to 9-12 grade students regarding educational issues. Positions at this range perform the full range of duties as assigned, working independently, and exercising a high level of judgment and initiative. This class is distinguished from the Educational Advisor classification in that it provides a full range of academic advising in the community college setting to college-enrolled students whereas the Upward Bound Academic Specialist are focused on advising high school students in an effort to assist them in reaching their goal of becoming matriculated college students. This position is distinguished from the Student Services Program Specialist (I and II) in that positions in the Student Services Program Specialist classification provide a broad range of services to potential and currently enrolled Mt. San Antonio College students with the goal of assisting them in achieving success in their vocational and or academic goals.

Essential Duties/Major Responsibilities:

1. Provides pre-collegiate educational guidance and assistance to 9-12 grade students by recommending courses that meet high school graduation and a-g requirements.
2. Facilitate and implement after-school, weekend and other tutoring sessions.
3. Conduct workshop presentations, enrichment activities, facilitate one-on-one and group sessions, and facilitate student access to academic resources in the target schools and communities.
4. Conduct quarterly needs assessments for participants and monitor individualized educational plans prior to college enrollment.
5. Develop and maintain effective relationships between the program, community and target school personnel.
6. Assist Upward Bound Program Coordinator with activities such as Saturday Academy, After-school tutoring component, Campus tours, Fieldtrips, Cultural activities, Summer Academy and residential component, Senior Weekend Retreat
7. Maintain a caseload of students and provide advising, facilitate and implement after-school, weekend and other tutoring sessions conduct workshops presentations, enrichment activities, facilitate one-on-one and group sessions and facilitate student access to academic resources in the target schools and community. Assess the needs of participants and monitor education plans for each participant prior to college admission.
8. Develop and maintain effective relationships between the program and community, and the target schools personnel
9. Track and monitor participant activities to ensure appropriate and adequate services have been provided for the educational success of each student. Maintain confidential records of program services and update information in Blumen database system. Obtain grade reports and tests scores for all project participants in order to monitor the academic progress of students.
10. Assist Upward Bound Program Coordinator with recruitment of eligible participants into the program and develop a waitlist of qualified potential participants
11. Meet regularly with parents/guardians of participating students and design/present workshops for parent groups
12. Assist with planning and supervising of several annual trips to visit colleges/universities and expose students to regional/national cultural, educational, and career opportunities
13. Contribute to and actively support efforts of the Upward Bound and the TRIO staff through meetings, retreats, program planning, collaboration on activities, and participation in committees
14. Participate in and contribute to professional development activities of the staff team, including appropriate conference and training opportunities
15. Develop and maintain a network of academic and career resources for the benefit of the program and participants and connect students with appropriate resources based on student needs
16. Assume a major role in one or more components of the summer program

Other Duties:

Performs other related duties as assigned.

Knowledge Of:

1. Knowledge of District policies and procedures.
2. In depth knowledge of A-G requirements for college application purposes.
3. Department of Education legislation and regulations governing Upward Bound/ TRIO Programs.
4. Strong general knowledge of local K-12, community college and university curriculum and transfer issues, and policies and procedures.
5. Computer literacy; various software applications e.g., Microsoft Word, WordPerfect.

Skills and Abilities:

1. Interviewing techniques; presentation and counseling techniques.
2. Strong problem solving skills.
3. Excellent interpersonal skills.
4. Excellent negotiating skills.
5. Excellent written and oral communication.
6. Management and organizational skills.
7. Drive between school sites and Mt San Antonio College.

Minimum Qualifications/Education & Experience:

Equivalent to Bachelor’s degree from a regionally accredited college or university with major course work in education psychology, social work or a closely related field.; 2-4 full-time equivalent years directly related experience advising and working for a program focused on the retention and academic performance of low-income secondary students from diverse backgrounds.


Preferred Qualifications:

Fluent in Spanish; Knowledge of policies and procedures of the Department of Education legislation and regulations governing TRIO programs; Experience working with an Upward Bound or similar TRIO Program; Blumen (database) experience.

License(s) & Other Requirements:
Employees may periodically be required to operate a vehicle that necessitates possession of a valid California driver’s license. Such employees must have the ability to secure and maintain a valid California driver’s license.

Working Environment:
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; may be required to operate a motor vehicle to visit various District and meeting sites. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Incumbents in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.


Instructions re: Confidential Letter of Recommendation:

Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: http://www.mtsac.edu/safety/pdf/ASR_2017.pdf

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Examination Requirements:

Typing Certificate Requirements:

Application Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on June 6, 2018, are assured consideration.
Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position:
1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. Three (3) letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts showing the awarded/conferred degree (if applicable) are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected]

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims must be submitted no later than 30 days following the interview date.


Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.


Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected]

Selection Procedure:
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview. Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

Letters of Recommendation
Confidential letters of recommendation are not accepted for this position. All letters of recommendation must be uploaded to the application.

EEO Policy:
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:
Conflict of Interest

Cancel RTF Policy:

To apply, visit: https://hrjobs.mtsac.edu/





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Job No:
Posted: 5/11/2018
Application Due: 5/23/2018
Work Type: