Research Budget and Grants Program Manager

Job description

University of Colorado Denver l Anschutz Medical Campus

Department of Medicine, Division of Gastroenterology & Hepatology

Mucosal Inflammation Program/GI and Liver Innate Immune Programs

Research Budget and Grants Program Manager

Position #00745715 - Requisition 13579

* Applications are accepted electronically ONLY at *

The Division of Gastroenterology & Hepatology has an opening for a full-time University Staff (unclassified) Research Budget and Grants Program Manager.

The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

Nature of Work

The Research Budget and Grants Program Manager will be responsible for lifecycle financial and administrative management of all private, federal, and institutional grants and gifts. This position serves as the central point of contact for Principal Investigators seeking new grant support and those with existing grant portfolios. Responsibilities include coordinating grant application preparation and submission, award receipt and set-up, management and reporting activities for the life of the award, and all required closeout activities. This position will also provide guidance to Principal Investigators on funding source restrictions, ensuring compliance with the sponsor's requirements and all other applicable laws and rules governing the award.

The Research Budget and Grants Program Manager is also responsible for the management and oversight of the Mucosal Inflammation Program (MIP) and the GI and Liver Innate Immune Programs (GALIIP). Responsibilities include planning, organizing and managing the research administrative activities related to the MIP's extensive research portfolio, scientific seminars, diverse financial support and management systems, and its research faculty and support personnel. MIP membership includes faculty and staff from six independent laboratories on the Anschutz Medical Campus and includes representation from four Departments. Additionally, the MIP has extensive national and international scientific and research collaborators and contributors. This position will work extensively with all MIP members to ensure compliance with all internal and external policies and procedures that govern all of the MIP's research projects, and oversee the compilation, submission, administration and maintenance of sponsored projects, grants, and contracts, to guarantee compliance with all internal and external policies and procedures that govern the University's research efforts.

Examples of Work Performed

This position will include the management of sponsored projects through the University of Colorado Grants and Contracts Office, outside granting agencies and foundations, and other academic institutions as required. This position will have authority to make business decisions as they relate to the administration of these functions for all assigned federal, private and institutional grants and gifts.

Duties include:

  • Constructing research proposal budgets that conform to Sponsor requirements and University policy.
  • Preparing grant, contract and subcontract proposals for routing to UCD's Grants & Contracts office that conform to Sponsor specifications as to format, page length, content, and procedural guidelines.
  • Management of sponsored project budgets post-award according to sponsor and UCD policies, including:
    • Set up and manage salary funding distribution
    • Prepare and submit payroll expense transfers
    • Prepare, document, and submit journal entries
    • Establish and manage subcontracts
    • Financial closeout activities for sponsored projects and contracts
  • Work closely with Principal Investigators, OGC and Technology Transfer Office as needed for all Material Transfer Agreements and research contracts with industry sponsors.
  • Monitor deadlines and work with Principal Investigators to prepare and submit progress reports as required by Sponsors.
  • Monthly preparation, and review with Faculty, of financial reports for Principal Investigators that include a summary of all sponsored support, encumbered expenses, projected funding timelines, and financial cliffs.
  • Provide oversight of purchasing, procurement, and expense control process to ensure compliance with OMB circulars, sponsor requirements, UCD policy, and budget constraints.
  • Manage GALIIP research budgets, pilot awards projects, recruitment and communication with the Dean's Office that conforms to the Dean's Transformational Funding policies.
  • Other duties as assigned.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits

The hiring salary for this position is negotiable and commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications

  • A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.
  • Two (2) or more years of grants management experience.
  • Two (2) or more years of financial management experience; including budget preparation and financial reporting and forecasting.

Preferred Qualifications

  • Pre- and Post-Award experience as a research administrative professional at an academic medical institution.
  • Three (3) or more years of experience managing large, multi-disciplinary, multi-institutional NIH research grants.
  • Working knowledge of UCD's software and applications, i.e., InfoEd (proposal development and routing); m-Fin (reports); CU Marketplace (procurement); PeopleSoft HCM and Finance; Concur Travel and Expense System.

Knowledge, Skills, and Abilities

  • Experience in research administration, grant funding, forecasting, financial management and budgeting.
  • Knowledge of the regulatory issues associated with the construction and submission of federal and private foundation grants (e.g. HIPAA and human subjects protection, animal protocols).
  • Ability to interact on a professional level with program leadership, university management, academic and other professionals with varied interests and perspectives who are involved in research project planning.
  • Excellent written and verbal communication skills in concert with responsibilities to write and present reports summarizing activities.
  • Experience utilizing electronic grant management and financial systems.
  • Critical thinking, leadership, and problem solving skills required to achieve program and research objectives.
  • Ability to multi-task and remain detail-oriented.
  • Flexibility, e.g., the ability to work with shifting priorities and deadline pressure.
  • Ability to work independently and as a team member with diverse faculty and staff in multiple departments.
  • Demonstrated ability to work effectively with a diverse population of faculty, staff and students.
  • Detail-oriented professional with ability to effectively communicate and a record of forming collaborative and effective working relationships with physicians, scientists, university administrators and division administrative leaders.

Special Instructions to Applicants:*Applications are accepted electronically ONLY at * REQUIRED APPLICATION MATERIALS: 1). A cover letter/letter of application which specifically addresses the job requirements and outlines qualifications. 2) A current resume/CV. 3) List of 3-5 professional references. Questions should be directed to Natalya Cruz-Teixeira at [email protected]

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Research Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20189 - SOM-MED-Gastroenterology

Schedule: Full-time

Posting Date: May 10, 2018

Closing Date: Ongoing

Posting Contact Name: Natalya Cruz-Teixeira

Posting Contact Email: [email protected]

Position Number: 00745715





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 5/11/2018
Application Due: 6/19/2018
Work Type: