Administrative Assistant, College of Business

Location
Green Bay, WI
Posted
May 11, 2018
Institution Type
Community College

Job ID 601836
Location Green Bay
Full/Part Time Full-Time
Regular/Temporary Regular

Qualifications


Department: College of Business
FLSA Status: Non-Exempt
Reports To: Supervisor, Learning Department Office -College of Business
Union Code: ESS
Amount of Travel Required: No travel required
Salary Grade: C
Positions Supervised: None

LOCATION: Green Bay
STANDARD HOURS: 37.5 hours per week; Typical hours will vary Monday-Friday 7:30 a.m. - 6:00 p.m.; Flexibility required to include other morning, evening and/or weekend hours as necessary.
MINIMUM STARTING RATE OF PAY*: $20.75/hour
*Current benefit eligible employees will be placed within the pay range based on their current rate/range.

Required online application available on website: www.nwtc.edu/jobs

Location: Northeast Wisconsin Technical College, Human Resources, 2740 West Mason Street, Green Bay, WI 54307-9042. All postings are considered current and available until removed from the website.

Northeast Wisconsin Technical College is committed to promoting a learning environment where employees and students of differing perspectives and cultural backgrounds pursue career and academic goals embraced in an environment of respect and shared inquiry.
The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population.

POSITION SUMMARY

Provide administrative support to Dean and/or Associate Dean/s and in their absence, assist students/faculty. Manage the scheduling process from course authorization, class data entry into database systems, and processing course agreements. May serve as liaison to the public for specific courses. May also create meeting agendas, finalize meeting minutes and maintain Advisory committee databases.
ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.
Essential Functions Statement(s)

  • Greet internal and external customers, in person or via phone and email, and serve as the liaison between the customer and the appropriate individual.
  • Provided administrative support for various Business and Information Technology programs. May include scheduling classes (all varieties), maintaining the database system (courses, catalog, etc.), modifying curriculum, instructional delivery, room scheduling and faculty course agreements. Notify departments, instructors and/or students of class changes, cancellation, instructor absences, changes of assignments and/or room changes. Order books and textbooks.
  • Maintain adjunct faculty rosters, certification status, and instructor schedules.
  • Provide administrative support to the Dean and/or Associate Dean/s. May schedule meetings, prepare correspondence, reports, proposals, brochures, mailings, etc. May attend meetings on behalf of Dean as needed.
  • Arrange for and notify Advisory Committee meetings; maintain member lists, prepare/send agenda, and communicate finalized meeting minutes.
  • Assist students/faculty with class and program structure questions in absence of Dean/Associate Dean/s.
  • May assist in maintaining department and program information; forms, mailing lists, calendars, syllabi and other files.
  • Assist in special event departmental activities.
  • May serve as liaison for licensing/regulatory classes. Provide information to the internal/external customers and resolve issues. Maintain student records, provide State/National reporting, and distribute certificates as necessary. May prepare/distribute flyers/brochures; maintain flyer/brochure database.
  • May serve as contact for CTED in set-up of contract courses.

POSITION QUALIFICATIONS

Competency Statement(s)

  • Values - Demonstrate behaviors and action that support the College's values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
  • Student Success - Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
  • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
  • Customer Oriented - Ability to take care of the customers' needs while following company procedures.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
  • Accuracy - Ability to perform work accurately and thoroughly.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.
  • Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education: Associate's Degree in Administrative Assistant, Business or related degree
Experience: Three years related experience

**An equivalent combination of education and work experience may be considered

Computer Skills

Microsoft Office Suite (advanced skills preferred), data management system (PeopleSoft preferred) Current or previous experience and knowledge of class scheduling preferred.

Other Requirements

Ability to type 40 words per minute with 95 percent accuracy

PHYSICAL DEMANDS

Physical Demands
Lift/Carry
Stand
O (Occasionally)
Walk
O (Occasionally)
Sit
C (Constantly)
Handling / Fingering
F (Frequently)
Reach Outward
O (Occasionally)
Reach Above Shoulder
O (Occasionally)
Climb
N (Not Applicable)
Crawl
N (Not Applicable)
Squat or Kneel

O (Occasionally)
Bend
O (Occasionally)

10 lbs or less
O (Occasionally)
11-20 lbs
O (Occasionally)
21-50 lbs
N (Not Applicable)
51-100 lbs
N (Not Applicable)
Over 100 lbs
N (Not Applicable)

Push/Pull
12 lbs or less
O (Occasionally)
13-25 lbs
N (Not Applicable)
26-40 lbs
N (Not Applicable)
41-100 lbs
N (Not Applicable)


N (Not Applicable)
Activity is not applicable to this occupation.
O (Occasionally)
Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently)
Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly)
Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.
NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes.


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