GIFT ADMINISTRATOR

Location
Philadelphia
Posted
May 11, 2018
Institution Type
Four-Year Institution

Duties: Gifts Accounting, Administration and Records is a unique organization with both reporting lines to both Development and Alumni Relations and the Division of Finance. Providing support to Development staff and ensuring the accurate financial reporting of over $600 million contributions to the University annually.

The department is comprised of three units; Gift processing, Alumni records and Gifts Accounting. Gifts Accounting is responsible for ensuring all gifts are recorded properly and timely. As part of this responsibility this group of three individuals provide to Comptroller's office and External Auditors reporting and fluctuation accounting packages which assist in the preparation of the University Financial statements. They ensure not only the accuracy of contributions revenue and contributions receivable, but also ensure these gifts are recorded properly following Financial Accounting Standards Board (FASB) and Generally Accepted Accounting Principles (GAAP). In addition this group reconciles all daily cash and credit card activity ensuring the gift and financial systems agree to the University's banking deposit account. This group manages all cash management activities in regards to gift receipts. This group works with Trust Administration to assist with ensuring donor intention is properly me

Under limited supervision; responsible to the Senior Associate Director of Gifts Accounting & Administration for analysis, review, research and recording of VIP and Non-VIP Gift and Pledge contributions.
Analyze, review, research and record VIP and Non VIP Gift and Pledge contributions. Maintain fiduciary responsibility to donors. Session check to ensure accurate recording.
Analyze, review, research and record adjustments and reallocations
Quality Control of pledge receivables, outright donations, suspense funds
Provide both internal and external customer service by answering inquiries from various departments and donors
Interact with various school and center representatives regarding Gift and Pledge Management including but not limited to regular meetings
Assist with various projects as required
Documentation preparation for Auditors and Comptroller's Office as needed
Gift research and updating donor records in Atlas
Identify for the Sr. Associate Director problem areas or issues that needs to be addressed.
Assist with other office functions at times of heavy volume or to meet deadlines.

Qualifications: High School Diploma required. Associate's Degree or Bachelor's Degree preferred. 3-5 years of development experience or equivalent combination of education and experience. Gifts, Atlas and BEN Financials experience preferred. Must display excellent attention to detail, the ability to prioritize work especially during times of high volume and ability to handle multiple tasks simultaneously. Must demonstrate excellent customer service skills. Proficient in Microsoft Office (Excel, Word, Outlook). Must be able to work collaboratively. Ability to staff events as needed. Ability to lift up to 25 pounds.

Background check required

Reference Number: 90-28703

Salary Grade: 024

Employment Type: Non-Exempt

Org: Gift Administration

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: S-Clerical Financial

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