Dean of Counseling

Job description

Orange Coast College


Dean of Counseling

Job# 32-O-18

Salary: $127,619.00 - $169,607.00 Annually

Deadline: 06/07/18


Full job description and OFFICIAL application available ONLY at:




Plans, directs, and maintains counseling and specialized programs and services to meet the needs of a highly diverse urban student population.  Plans and oversees the matriculation process, counseling, specialized programs, career, articulation, transfer, crisis intervention, and other services contributing to student success and retention. 

Distinguishing Career Features:

The Dean, Counseling Services is an academic administrator responsible for integrating and providing an array of student services to a diverse student population.  The Dean, Counseling Services requires a demonstrated ability to direct and integrate the activities of the functions and services contributing to student success and retention.

Essential Duties and Responsibilities:

 Specific duties may vary among departments and jobs.  Incumbents typically perform a substantial portion or all of the following kinds of duties:

• Plans, organizes, directs, coordinates, and assures continuous availability of counseling services and programs for effectiveness and efficiency.  Assures provision of student-centered services.  Counsels students in need of specialized assistance.

• Leads the efforts for the identification of program strengths, weaknesses and opportunities during the annual program review, and using the results to implement appropriate solutions.

• Supervises specialized programs and respective directors and supervisors, i.e., DSPS, EOPS. 

• Establishes service-level standards for staff. Monitors, coaches, and evaluates the staff performance to departmental objectives and personal development targets.  Monitors work and offers coaching for continuous performance improvement and development.  Participates in faculty evaluations for the counseling division. 

• Collaborates with administrators, faculty, and staff to develop and coordinate programs, current and emerging services, and provide integrated instructional and student services that meet the needs of a diverse student population. 

• Provides leadership in the new and emerging technologies in support of student success including and not limited to education planning, peer monitoring, special targeted programs, and interventions.   

• Provides instructional leadership in teaching and learning within the college's educational philosophy.

• Develops relationships with local high school districts, community service agencies, and business, educational, and governmental organizations as needed to anticipate, respond, and show sensitivity to student needs, thus enhancing enrollment.

• Designs, implements, and monitors tracking and evaluation systems to evaluate student progress.  Provides communications to high schools, giving feedback on student success.

• Organizes and oversees planning for matriculation processes including  counseling, advising, and follow-up with targeted at risk students such as those that are underrepresented, undecided, in basic courses, or on academic probation.

• Provides leadership and review of processes and timelines for applications, waivers, evaluations of degrees and certificates, registration priorities, and services to encourage and facilitate student transfer to four-year institutions.

• Provides leadership and support for articulation, ensuring agreements with four-year colleges are current, maintained, archived, and communicated to faculty, staff, students, colleges and oversight agencies.

• Provides leadership in developing and managing local, state and national private and government grants.

• Develops and maintains systems for up-to-date student records, including the safeguards ensuring confidentiality and privacy of information.

• Develops and prepares preliminary budgets, and monitors approved budgets in a way that maximizes use of financial resources. 

• Participates on committees, task forces, and special assignments both at the College and participating school district level.

• Maintains up-to-date knowledge of trends, strategies, and mandates for student success.

• Performs other related duties as assigned that support the objective of the position.


Qualifications and Physical Demands

Minimum Qualifications:


Knowledge and Skills:

The position requires specialized professional knowledge of the theories, principles, and practices associated with higher education counseling, curriculum and instruction, matriculation, and student services.  Requires in-depth knowledge of matriculation regulations and articulation agreements.  Requires knowledge of and skill at developing assessment, teaching, and learning processes that enhance student success and outcomes.  Requires knowledge of and skills in strategic planning in organization and management practices as applied to the analysis and evaluation of programs, policies and administrative needs.  Requires a working knowledge of the budget preparation and administration process.  Requires knowledge and understanding of the philosophy and objectives of the community college.  Requires in-depth knowledge of the principles of functional leadership, training, standards, and performance management.  Requires knowledge of and skill as a motivational and innovative leader in the teaching, learning and student success processes, assessment, student learning outcomes, learning communities and application of technology.  Requires a working knowledge of pertinent federal and state regulations. Requires skill in organizing work and building, leading and managing an effective team to respond to a high volume of service requests. Requires well-developed oral and written English language skills to prepare reports and professional correspondence.  Requires well-developed human relations skills to conduct performance reviews, deliver presentations, inspire participation, and convey technical information to a wide variety of audiences. 


Requires the ability to develop and implement a plan of accountability for counseling and student success services.  Requires the ability to provide academic advisement and counseling to students.    Requires the ability to learn, interpret, and apply State Education Code, Government Code, Title 5, and other federal and state regulations as related to the responsibilities of the position.  Requires the willingness to meet change with innovation and new best practices for student engagement and success.  Requires the ability to organize, plan, develop, and write new programs, develop new concepts, analyze outcomes, and prepare clear and concise reports.  Requires the ability to guide and motivate others toward achievement of service goals. Requires the ability to direct and facilitate development of personal and team perspectives, and develop and deliver training programs.  Requires the ability to develop and monitor budgets that maximize available financial resources.  Requires understanding, sensitivity, and commitment to meeting the needs of the diverse composition of the student, community, and employee population.  Requires the ability to work collaboratively and productively with internal and external constituencies all the while supporting core values of the College.


Education and Experience:

The minimum qualifications for service as an educational administrator shall be both of the following:


• The position requires a Master's degree; and

• One year of formal training, internship, or leadership experience reasonably related to the administrator's administrative assignment.

• Or, any combination of education and experience that would meet the required minimum qualifications. (Application of Equivalency should be included in application materials for verification of equivalency qualifications.)


Desirable Qualifications:

Master's degree in counseling, educational management or related field.

• Five (5) years increasing responsibilities in counseling or administration in department/division closely related to the administrator's assignment.

Licenses and Certificates:

May require a valid driver license.


Conditions of Employment

This is a contract, full-time, 12-month per year, Educational Administrator position. The normal hours of work will be 8:00am to 5:00pm, Monday through Friday. Flexible schedule and weekends might be necessary to address the needs of the job duties, programs and/or students. The effective date of employment will be arranged with the supervisor.


Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.


Coast Community College District is an Equal Opportunity Employer




Diversity Profile: University



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Job No:
Posted: 5/10/2018
Application Due: 6/7/2018
Work Type:
Salary: $127,619.00 - $169,607.00 Annually