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Accounts Payable Manager

Job description

Yosemite Community College District

 

Accounts Payable Manager

Salary: $4,982 to $6,325 per month – Range 23 (Management Salary Schedule 2017-18) Salary placement is determined per the YCCD Leadership Team Handbook procedure.

Deadline: 06/07/2018

 

Complete job description and application available online at: http://yosemite.peopleadmin.com/postings/3386       

 

 

Scope of Assignment    

DEFINITION

Under direction, supervises and performs advanced financial and accounting duties related to the evaluation, processing, preparation, maintenance and verification of accounts payable and other financial, accounting and statistical records; develops, prepares and maintains complex and specialized financial reports and statements; assists and aids in the preparation of the annual District budget, and in adjusting budgetary accounts; and performs related work as assigned.

 

DISTINGUISHING CHARACTERISTICS

This is a single position, first-level supervisory class within the Yosemite Community College District (YCCD). The position in this class is assigned to the Controller’s Office, where the incumbent supervises the daily activities of subordinate clerical and/or technical financial staff who are performing a wide range of accounts payable and related support functions. The incumbent also performs the most difficult technical work of the unit, utilizing advanced technical knowledge of specialized subject areas to make decisions and complete assignments.

This class may be distinguished from other technical accounting support classes by the assignment of full scope supervisor duties. It may be distinguished from the class of the class of Supervising Accountant because incumbents in that class supervise complex accounting functions, including those performed by professional Accountants.

 

SUPERVISION RECEIVED AND EXERCISED

Incumbents in this class work under the direction of a manager or senior manager, receiving occasional supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to a supervisor.

Incumbents provide full scope, first-level supervision over subordinate clerical and/or technical employees.

 

Minimum Qualifications    

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and ability requirements are representative of essential duties.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Knowledge of:

• Advanced technical principles and procedures pertaining to government accounting and financial processing.

• Technical accounting and financial reporting policies, principles, and standards.

• Public agency budgetary systems and procedures.

• Principles and practices of technical data analysis, problem solving, and decision-making.

• Principles and practices of supervision, training, and performance evaluation.

• Automated financial systems.

Ability to:

• Plan, organize, and supervise the activities of the accounts payable functions of the

department.

• Establish and maintain technical financial and accounting systems.

• Supervise, train and evaluate subordinates; use initiative and independent judgment when prioritizing, planning, and reviewing the work activities of other staff.

• Prepare clear, concise and complete financial documents, reports, and correspondence.

• Use automated information systems, including personal computer word-processing and spreadsheet applications.

• Compile, interpret, and analyze financial data.

• Perform complex technical accounting procedures.

• Establish priorities.

• Develop administrative procedures and operations and evaluate their efficiency and effectiveness, and make recommendations.

• Communicate effectively, both orally and in writing.

• Establish and maintain effective working relationships with those contacted during the course of work.

 

Education and Experience:

Any combination of education, experience and/or training that would likely provide the above-required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:

• Education: Possession of an associate’s degree from an accredited college or university, with major course work in general accounting, finance or a closely related field.

• Experience: Four years of sub-professional accounting work, including two years performing work at a technical level that included responsibility for account maintenance in a computer-assisted accounting record management system.

 

Desirable Qualifications    

Education and Experience:

Any combination of education, experience and/or training that would likely provide the above-required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:

• Education: Possession of an associate’s degree from an accredited college or university, with major course work in general accounting, finance or a closely related field.

• Experience: Four years of sub-professional accounting work, including two years performing work at a technical level that included responsibility for account maintenance in a computer-assisted accounting record management system.

 

Example of Duties    

EXAMPLES OF DUTIES (Illustrative Only)

• Supervises and performs highly complex technical financial and accounting work related to the District’s accounts payable and other financial, accounting and statistical functions.

• Assigns, trains, directs, monitors and evaluates subordinate clerical and/or technical employees; may participate in employee selection processes; initiates employee disciplinary actions if necessary.

• Reviews, monitors, audits and supervises staff in the use of a computerized accounts payable record management system and related transactions; directs, coordinates and performs the posting, balancing and verification of accounting and budget control records.

• Assists in the formulation, revision, recommendation, implementation and maintenance of working procedures and systems.

• Compiles, verifies and prepares complex expenditure transfers.

• Arranges, posts and balances complex financial data and assists in the preparation of year-end accruals; reviews, verifies and reconciles output reports prepared by self and others.

• Maintains complex journals, ledgers and other accounting records.

• Prepares technical accounting, budget control and fund analyses.

• Performs a wide variety of statistical and research data gathering activities.

• Interprets and provides information regarding routine legal mandates, policies, regulations and operational guidelines to District personnel.

• Provides technical information to county, state and federal agencies.

• Supervises the preparation of warrant runs and the resolution of complex issues related to lost, canceled or unpaid checks.

• Supervises the auditing and processing of complex reimbursement requests related to travel, training and special events, ensuring compliance with District policies and procedures.

• Performs other related duties as assigned.

 

Licenses and Certificates    

Possession of valid California Motor Vehicle Operator’s License may be required.

 

YCCD is an Equal Opportunity Employer

 

 

 

Diversity Profile: University

 

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Job No:
Posted: 5/10/2018
Application Due: 6/7/2018
Work Type:
Salary: $4,982 to $6,325 per month