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Budget Analyst (Administrative Analyst/Specialist - Non-Exempt)

Job description

Job Title: Budget Analyst (Administrative Analyst/Specialist - Non-Exempt)
Job ID: 13502
Full/ Part Time: Full Time
Job Code: 1038
Department: College of Social Sciences

Apply directly online: https://wsx.fresnostate.edu/x/?k=hrjov1&amp;v=13502Salary:

Salary Range: $3,288 - $5,983 per month
Anticipated Hiring Range: $3,288 - $3,962 per month

Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.


Under the general supervision of the Dean of Social Sciences, the incumbent will support the mission of the College and University by performing a variety of administrative and technical support functions.

Position Summary:

&#9;Review, analyze, and develop state budget (Phase I and II) for the College (Office of the Dean, Academic Departments, and Centers) in consultation with College leadership based on known commitments and anticipated reimbursements&#9;Review, analyze, and develop recommendations on budgetary and related fiscal affairs of the College&#9;Analyze budget requests and perform continuous budgetary control of State and Foundation accounts and provide current information on fiscal status to College leadership&#9;Analyze and summarize financial balances and budget goals as requested by College leadership&#9;Monitor and reconcile College and Foundation accounts on a monthly basis&#9;Prepare month and year-end budget reports on financial status of the College&#9;Gather data and conduct studies on various problems arising in connection with financial administration&#9;Assist College leadership with position control, labor cost distribution and budgetary control functions&#9;Communicate critical information to College leadership related to finances and provide recommendations when appropriate&#9;Conduct extensive financial data compilation, querying/drilling on large volumes of financial data&#9;Maintain various complex spreadsheets including comparatives on budget, expenditures, reimbursements, and chargebacks&#9;Document and maintain business processes, standards, and procedures in adherence to State and Foundation policies and procedures and prepare monthly and year-end transactions, as necessary&#9;Analyze FAD reports to ensure accuracy in regard to assigned time reimbursements to State general fund accounts for academic departments and oversee this process for College Centers&#9;Distribute College returned indirect funding (State &amp; Foundation) from annual grant activity&#9;Work with Dean's Office staff in maintaining and reviewing specific scholarship and assistantship accounts&#9;Lead financial point person for budget/accounting year-end review&#9;Prepare budget reports as needed for Dean and Associate Dean&#9;Prepare faculty stipends&#9;Maintain records of all stipends&#9;Maintain records of all salaries&#9;Monitor and provide timely reports for Foundation accounts for the Dean and prepare summary reports as needed&#9;Monitor faculty/staff expenditures to ensure compliance and appropriate spending&#9;Ensure payment of all event related expenses&#9;Monitor and provide timely reports for all expenditures from all COSS accounts (Foundation, State and other) in order to ensure compliance and correctness&#9;Provide staff support and staff training on all budget matters&#9;Maintain and provide timely reports on travel spreadsheets and travel budgeting&#9;Monitor and provide timely reports for department level budgets for accuracy&#9;Monitor and control faculty start-up monies&#9;Monitor and provide timely reports on the management of the Continuing Education Revenue Funds (CERF)&#9;
  • Make travel arrangements and prepare travel claims for Dean and Associate Dean
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  • Maintain spreadsheets to monitor IRA awards
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  • Maintain spreadsheets on all faculty internal and external grants
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  • Prepare and maintain confidential budget-related correspondence, records, and files
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  • Provide back-up support to Dean and Associate Dean, as needed
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  • Provide data for all COSS Reports including the Annual Report
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  • Meet and anticipate all budget related deadlines for the Dean's Office and Department Offices.
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  • Perform other related duties as assigned
  • Knowledge, Skills &amp; Abilities:

    &#9;Working knowledge of financial, budgetary and accounting principles and practices&#9;Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management&#9;Thorough knowledge of, and skill in, standard office procedures and practices, protocol, methods&#9;Thorough knowledge of correct English grammar, spelling and punctuation&#9;Knowledge of research techniques and statistical principles and procedures&#9;Familiarity with the principles of position control and budgetary alignment&#9;Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems&#9;Excellent oral and written communication skills, as well as positive interpersonal skills&#9;Ability to:&#9;
    • Learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the organizational unit
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    • Analyze data and make accurate projections using business mathematics and basic statistical techniques
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    • Define problem areas, collect data, perform analyses and make appropriate recommendations, and write clear and concise analytical comments
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    • Organize and plan work and projects including handling multiple priorities and meeting corresponding deadlines
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    • Make independent decisions and exercise sound judgment
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    • Compile, write, and present timely reports related to program or administrative specialty
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    • Establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
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    • Provide students, faculty, staff, and the public with positive assistance and service
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    • Establish and maintain cooperative working relationships with co-workers
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    • Multi-task and function in a high-paced environment; prioritize workload and plan ahead
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    &#9;&#9;A history of regular attendance and positive performance evaluationsEducation and Experience:

    &#9;Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs&#9;Two years of recent professional administrative work experience&#9;Two years of experience in budgeting, accounting, and/or office managementSpecialized Skills:

    &#9;Experience using PeopleSoft or similar budget management systemPreferred Skills:

  • Experience working in an institution of higher education
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  • Working knowledge of Fresno State and Foundation accounting and budgeting processes
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  • Knowledge of J.D. Edwards, PeopleSoft, and CFS Financial Systems
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  • Knowledge of Fresno State and Fresno State Foundation policies and procedures
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  • Knowledge of Fresno State Foundation grant and contract policies and procedures

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    Job No:
    Posted: 5/9/2018
    Application Due: 5/24/2018
    Work Type: