Budget Analyst (Administrative Analyst/Specialist - Non-Exempt)

Location
Fresno
Posted
May 09, 2018
Institution Type
Four-Year Institution

Job Title: Budget Analyst (Administrative Analyst/Specialist - Non-Exempt)
Job ID: 13502
Full/ Part Time: Full Time
Job Code: 1038
Department: College of Social Sciences

Apply directly online: https://wsx.fresnostate.edu/x/?k=hrjov1&v=13502Salary:

Salary Range: $3,288 - $5,983 per month
Anticipated Hiring Range: $3,288 - $3,962 per month

Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

Overview:

Under the general supervision of the Dean of Social Sciences, the incumbent will support the mission of the College and University by performing a variety of administrative and technical support functions.

Position Summary:

	Review, analyze, and develop state budget (Phase I and II) for the College (Office of the Dean, Academic Departments, and Centers) in consultation with College leadership based on known commitments and anticipated reimbursements	Review, analyze, and develop recommendations on budgetary and related fiscal affairs of the College	Analyze budget requests and perform continuous budgetary control of State and Foundation accounts and provide current information on fiscal status to College leadership	Analyze and summarize financial balances and budget goals as requested by College leadership	Monitor and reconcile College and Foundation accounts on a monthly basis	Prepare month and year-end budget reports on financial status of the College	Gather data and conduct studies on various problems arising in connection with financial administration	Assist College leadership with position control, labor cost distribution and budgetary control functions	Communicate critical information to College leadership related to finances and provide recommendations when appropriate	Conduct extensive financial data compilation, querying/drilling on large volumes of financial data	Maintain various complex spreadsheets including comparatives on budget, expenditures, reimbursements, and chargebacks	Document and maintain business processes, standards, and procedures in adherence to State and Foundation policies and procedures and prepare monthly and year-end transactions, as necessary	Analyze FAD reports to ensure accuracy in regard to assigned time reimbursements to State general fund accounts for academic departments and oversee this process for College Centers	Distribute College returned indirect funding (State & Foundation) from annual grant activity	Work with Dean's Office staff in maintaining and reviewing specific scholarship and assistantship accounts	Lead financial point person for budget/accounting year-end review	Prepare budget reports as needed for Dean and Associate Dean	Prepare faculty stipends	Maintain records of all stipends	Maintain records of all salaries	Monitor and provide timely reports for Foundation accounts for the Dean and prepare summary reports as needed	Monitor faculty/staff expenditures to ensure compliance and appropriate spending	Ensure payment of all event related expenses	Monitor and provide timely reports for all expenditures from all COSS accounts (Foundation, State and other) in order to ensure compliance and correctness	Provide staff support and staff training on all budget matters	Maintain and provide timely reports on travel spreadsheets and travel budgeting	Monitor and provide timely reports for department level budgets for accuracy	Monitor and control faculty start-up monies	Monitor and provide timely reports on the management of the Continuing Education Revenue Funds (CERF)	
  • Make travel arrangements and prepare travel claims for Dean and Associate Dean
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  • Maintain spreadsheets to monitor IRA awards
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  • Maintain spreadsheets on all faculty internal and external grants
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  • Prepare and maintain confidential budget-related correspondence, records, and files
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  • Provide back-up support to Dean and Associate Dean, as needed
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  • Provide data for all COSS Reports including the Annual Report
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  • Meet and anticipate all budget related deadlines for the Dean's Office and Department Offices.
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  • Perform other related duties as assigned
  • Knowledge, Skills & Abilities:

    	Working knowledge of financial, budgetary and accounting principles and practices	Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management	Thorough knowledge of, and skill in, standard office procedures and practices, protocol, methods	Thorough knowledge of correct English grammar, spelling and punctuation	Knowledge of research techniques and statistical principles and procedures	Familiarity with the principles of position control and budgetary alignment	Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems	Excellent oral and written communication skills, as well as positive interpersonal skills	Ability to:	
      		
    • Learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the organizational unit
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    • Analyze data and make accurate projections using business mathematics and basic statistical techniques
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    • Define problem areas, collect data, perform analyses and make appropriate recommendations, and write clear and concise analytical comments
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    • Organize and plan work and projects including handling multiple priorities and meeting corresponding deadlines
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    • Make independent decisions and exercise sound judgment
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    • Compile, write, and present timely reports related to program or administrative specialty
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    • Establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
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    • Provide students, faculty, staff, and the public with positive assistance and service
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    • Establish and maintain cooperative working relationships with co-workers
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    • Multi-task and function in a high-paced environment; prioritize workload and plan ahead
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    		A history of regular attendance and positive performance evaluationsEducation and Experience:

    	Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs	Two years of recent professional administrative work experience	Two years of experience in budgeting, accounting, and/or office managementSpecialized Skills:

    	Experience using PeopleSoft or similar budget management systemPreferred Skills:

    	
  • Experience working in an institution of higher education
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  • Working knowledge of Fresno State and Foundation accounting and budgeting processes
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  • Knowledge of J.D. Edwards, PeopleSoft, and CFS Financial Systems
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  • Knowledge of Fresno State and Fresno State Foundation policies and procedures
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  • Knowledge of Fresno State Foundation grant and contract policies and procedures



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