Analyst, Investment Operations
401 N. Michigan Avenue
65621 Investment Office
About the Unit
The Office of Investments is responsible for managing the investment assets of the University of Chicago. Portfolio assets totaled nearly $14 billion at March 31, 2018. The endowment invests in diversified asset classes including global stocks and bonds, real estate, natural resources, private equity, and absolute return strategies. Six functional teams oversee the management of the portfolio - public equities and absolute return, private equity, real assets, risk, strategy, and operations. The Investment Operations Team has primary responsibility for processing trades, reconciliation, cash projections, calculating and verifying performance, and maintaining compliance with policies and internal controls. All members of the Investment Operations Team are expected to identify procedural improvement opportunities in an effort to enhance and automate processes and controls.
Under direct supervision of the Senior Manager of Investment Operations, provide essential operational risk management and internal controls to preserve the University's investment assets. Coordinates and processes the University's investment cash flows, enters data for transactions and financial statements, contributes to report making, and supervises file maintenance. Partners with their assigned asset class teams to facilitate investment decisions, which includes opening new accounts, ensuring documentation is complete and accurate, and confirming compliance with investment policies and internal controls.
- Executes investment transactions for assigned portfolios.
- Duties include processing all related wires through the custodian's electronic systems, or via hard copy; daily entry of transactions into the Office's database including accounting for capital calls, fees, stock and cash distributions, redemptions and purchases; and remedy discrepancies discovered through a separate reconciliation process conducted by the team's Portfolio Accountant.
- Prepares valuation and activity reports.
- Duties include recording the receipt of audited financial statements; performing data entry on holdings, leverage, and other fund activity into database; prepares reports to submit to custodian and management; and support the University in the annual audit.
- On-boards new investments by tracking compliance with the due diligence process; directs background checks, if applicable; secures original executed documentation; works with investment manager, comptroller's office, and custodian to establish new accounts and securities.
- Other administrative tasks including contributing to the production of the quarterly report to the CIO and Investment Committee communications; post venture and life income trust administration; and, miscellaneous projects assigned by the MIO.
- Ability to work within a rigorous control environment required.
- Ability to understand accounting standards and their application to an institutional multi-asset class portfolio required.
- Ability to understand performance calculations and apply this understanding to new investment instruments and strategies required.
- Proactive problem-solving orientation required.
- Ability to collaborate across functional teams required.
- Strong verbal and written communication skills required.
- Ability to work independently, prioritize tasks, and understand the organization's goals and the impact of their function required.
- Keen interest in portfolio management and institutional investment issues required.
- Willingness and interest in expanding their knowledge of the investment process and capital markets required.
- Proficiency in Microsoft Office products, specifically advanced Excel and PowerPoint skills required.
- Ability to quickly master Bloomberg, Backstop, Private-I, and Northern Trust Passport systems required.
- Technological savvy required.
- Attention to detail required.
- Issue resolution skills required.
Education, Experience, and Certifications:
- Bachelor's degree required, Mathematics, Accounting or Finance degree preferred.
- A minimum of two years of experience in middle office financial or treasury operations, or audit firm, or bank required.
Licenses and Certifications
- CPA and/or progress toward CFA designations preferred.
Resume, Cover Letter, and Reference list
All required documents must be submitted to be considered for this position
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Depends on Qualification
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
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