Executive Assistant (University Educational Assistant 1)

Location
Storrs, CT
Posted
May 09, 2018
Institution Type
Four-Year Institution
Job Title: Executive Assistant (University Educational Assistant 1)
Job ID: 2018578
Location: Storrs Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Posting

Under the general supervision of the Senior Director of Governmental Relations, this position independently provides a wide range of administrative and support services, requiring an advanced level of accountability and problem-solving while preserving the confidentiality of administration by exercising discretion in performing assigned responsibilities.

DUTIES AND RESPONSIBILITIES
  1. Direct workflow and supervise the processing of administrative, business and personnel paperwork; review and have signatory authority on paperwork for accuracy and adherence to policies and procedures.
  2. Monitors and stays informed of current legislative and governmental events, hearings, elections, general/special sessions and respective highlights, decisions and outcomes.
  3. Independently composes, prepares and/or edits correspondence, testimony and reports containing information which requires a thorough knowledge of policies, procedures and data sources.
  4. Coordinates a wide range of administrative functions for Office of Governmental Relations, including arranging special events, managing calendars, planning complex meetings, travel and itineraries in collaboration with faculty, staff and industry leaders.
  5. Assists in the management and monitoring of approved budget.
  6. Develops, communicates, and distributes sensitive and confidential information related to collective bargaining and/or other sensitive matters.
  7. Performs related duties as required.

MINIMUM QUALIFICATIONS
  1. Bachelor's degree with five years' experience in a responsible office support position; or an equivalent combination of education and experience.
  2. Superior writing and editing skills.
  3. Excellent interpersonal and communication skills with the ability to develop strong working relationships with external collaborators.
  4. Excellent organizational skills with the ability to resolve administrative problems efficiently, effectively, and independently.
  5. The ability to approach assignments innovatively.
  6. Ability to work nights and weekends when necessary.
  7. Proficient in Microsoft Excel, PowerPoint and Word, and a familiarity with the entire Microsoft Office suite.

PREFERRED QUALIFICATIONS
  1. Experience in a responsible administrative support position in governmental relations/affairs.
  2. Familiarity with Federal Lobbying Disclosure and Federal Contribution reporting.
  3. Working knowledge of and ability to research Connecticut General Assembly on-line repository for Statutes, Public Acts and Bills.
  4. Thorough understanding of the State Legislative process.
  5. Familiarity with University policies and procedures.
  6. Demonstrated proficiency in the management and execution of high-quality events.

APPOINTMENT TERMS

This is a full-time, 12 month, confidential/exempt position.

TO APPLY

Please apply through UConn Jobs at www.jobs.uconn.edu, Staff Positions (Job ID #2018578). Candidates must submit a cover letter, resume, and (3) professional references. No phone calls, e-mails, or faxes please.

This posting is scheduled to be removed at 11:59 p.m. EST on May 22, 2018.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp .

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

PI102351269

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