Research Administrator

Location
Stanford
Posted
May 08, 2018
Institution Type
Four-Year Institution


Research Administrator

Stanford University

Job Number:
78539

Job Code: 4482 Grade: G
The Department of Ophthalmology at Stanford University is seeking a Research Administrator to facilitate the growth of its research arm. The candidate will be a key member of a group of two Research Administrators, working to manage the proposal preparation and post award activities on grants, contracts, program projects, and federal grants, both routine and complex.
The position will support 10-15 professors and labs. This position will also involve financial analysis and forecasting for the department's research activities. The individual will be a liaison among mainly the professors, central research administration offices, and the department finance team.
The ideal candidate should enjoy interacting and working with many different people and teams, be able to follow through in a fast-paced environment, adapt well to changing priorities, anticipate and plan for tight funding situations, employ critical thinking in daily tasks, and be a self-starter. To learn more about us, please visit http://med.stanford.edu/ophthalmology.html. DUTIES INCLUDE:
  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
  • Develop, prepare, and finalize project budgets, and provide budget justification.
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create effective forecasting and decision aides.
  • Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participate in and contribute to process improvements. Lead other staff in group projects
  • May participate as a mentor and provide cross-training as needed.
  • * - Other duties may also be assigned DESIRED QUALIFICATIONS:
  • Experience working with NIH, DoD, other non-profit sponsors, for-profit sponsors in research administration
  • Experience with pre- and post- award in university-based setting
  • Strong interpersonal skills
  • Willingness to learn
  • Experience in forecasting
  • Self-starter
  • EDUCATION & EXPERIENCE (REQUIRED):
    • Bachelor's degree and three years of job related experience, or combination of education and experience.
    KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business
  • reporting.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
  • CERTIFICATIONS & LICENSES:
  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Certified Accountant or Auditor or similar credential desired.
  • PHYSICAL REQUIREMENTS*:
  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.
  • * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
    WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.


  • Job:

    Location: School of Medicine, California, United States
    Schedule:
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




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