Research & Financial Specialist
Research & Financial Specialist
Job Number: 78521
Job Code: 4481
Job Grade: F
Research and Financial Specialist, F, 100% FTE, Non-Exempt School of Engineering, Engineering Research Administration (ERA) Engineering Research Administration (ERA) within the School of Engineering (SoE) is seeking applicants for a Research and Financial Specialist. SoE is one of the top-rated engineering schools in the world and one of the largest academic units within Stanford University. The School's mission is to seek solutions to important global problems and to educate leaders who will turn great ideas into real changes. To help SoE push the frontiers of modern science and engineering and ultimately make the world a better place, SoE relies heavily on research funding.
On behalf of eight SoE academic departments, ERA administers approximately 920 annual awards and $121 million in annual sponsored research. ERA is a high-volume and productive administrative unit, and the ERA staff collectively manage the pre- and post-award activities for a large and diverse portfolio of sponsoring agencies (over 290 different agencies). The Research & Financial Specialist will provide a full range of administrative, financial and other tasks associated with pre- and post-award sponsored research activities and services, including proposal preparation and post-award management of funds and budgets. This is a junior-level research administrator position, with a career path to the Research and Financial Administrator level. The RFS will work under guidance to manage the proposal preparation and post-award activities on routine sponsored projects such as federal grants, foundation grants, and simple industrial contracts. JOB DETAILS
- Assists in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines.
- Develops, prepares and finalizes routine project budgets and budget justifications.
- Coordinates and communicates proposal submission process, both paper and electronic, and reviews documents for completeness and compliance.
- Serves as liaison and active partner between PI, OSR, research groups, and other departments, and responds to sponsor inquiries.
- Collaborates with OSR to ensure awards are set up properly, including cost-share accounts if applicable.
- Reviews and understands the terms and conditions of routine awards, including linked/footnoted terms and conditions not provided in hard or electronic copy.
- Reviews and approves expenditures and monitors post-award spending and commitment activity.
- Downloads and monitors reports supporting project status, and uses forecasting and decision aides under guidance.
- Responsible for review and certification of monthly expenditure statements, and facilitates quarterly review by PI.
- Participates in award closeout process and audit inquiries.
- Provides financial reports that are reflective of a PI's sponsored and non-sponsored activities (in order to provide PIs with a one-stop shop).
- May coordinate and organize events (such as conferences, meetings, site visits or sponsor reviews) related to sponsored projects.
- Collaborates as a team member within a cluster composed of other RFSs, RFAs and Senior RFAs.
- Participates in and contributes to process improvements and group projects.
- Bachelor's degree and one year of job related experience, or combination of education and experience.
- 1 year of Finance experience desired.
- Ability to learn and stay updated on University and governmental regulations (e.g., FAR, Cost Accounting Standards, OMB circulars, sponsored guidelines).
- Accounting Standards, OMB circulars, sponsored guidelines).
- Willingness and ability to understand and interpret University policies and procedures.
- Demonstrated understanding of terminology such as compliance, title, subcontractor, consultant, audit, and accounting review.
- Excellent command of written and spoken English and overall excellent communication skills.
- Strong interpersonal skills including tact, diplomacy, and flexibility.
- Excellent analytical skills and demonstrated expertise in Excel and web-based tools.
- Strong accounting skills and knowledge of basic accounting principles.
- Knowledge of or ability to learn Stanford administrative and financial systems.
- Extremely detail oriented and works well independently but also willing to seek out assistance when needed.
- Strong ability to organize and prioritize workload and work effectively in a fast-paced, deadline-driven work environment.
- Excellent time management and organizational skills.
- Oriented toward consistently providing excellent customer service.
- Demonstrated commitment to regularly update and maintain technology skills.
- Available to work before / after normal business hours, when such hours are necessary to ensure the successful submission of an important proposal or the completion of other time sensitive work.
- Cardinal Curriculum I and II must be completed to remain in this position.
Location: School of Engineering, California, United States
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.