Preservation Specialist

Job description

Preservation Specialist

Stanford University

Job Number:

Job Code: 1733

Job Grade: E

This is position is 80% FTE - 32 hours per week.


Stanford Libraries Preservation Department manages the long-term preservation of library collections, employing numerous strategies to prolong the useful life of a variety of formats for teaching, research, digital projects, and exhibitions.

Reporting to the Head of the Preservation Department, the Preservation Specialist manages Stanford Libraries' preventive preservation program including the administration, tracking, and documentation of environmental monitoring, Integrated Pest Management, preservation education, and Stanford Libraries' collection emergency response plan. The Preservation Specialist role requires a holistic understanding of the intersection between library and archival preservation and the various functions of an academic research library from acquisition to use to storage of collections. The incumbent exercises strong initiative in identifying, coordinating, and leading preservation projects ranging from outreach and education to collection surveys to periodic collection care tasks. The Preservation Specialist serves as a primary liaison between the Preservation Department and stakeholders across the organization requiring excellent communication skills. The position also provides administrative and technological support for the Conservation Services and Binding & Finishing units. The primary work location for this post is Lathrop Library on Stanford University's main campus, but duties may occasionally require an average of 16 hours a month at Conservation Services, Stanford Redwood City.


Preventive preservation - 50%
Compile, analyze, and deliver temperature and relative humidity data for established library programs in multiple collection spaces and buildings using dataloggers and online data management tool.
Administer Integrated Pest Management program in close collaboration with contracted pest management personnel and libraries' Facilities staff. Monitor pest activity, evaluate conditions, prepare reports, and recommend improvements and response.
Maintain critical staff call lists, response instructions, and vendor information for Collections Emergency Response Manual. Lead and/or assist with collection recovery.
Coordinate quarantine of incoming collection materials. Isolate and monitor items with suspected insect activity. Work with external vendors and Conservation Services on treatment plan. Track collection materials through quarantine and treatment process.
Assist with in-house eradication of pests or mold through use of freezer and/or anoxic methods.
Assist with library-wide training on collections emergency response, care and handling of collections, intake protocols, and other department initiatives.
Create and maintain print and online documentation of preservation policies, procedures, and guidelines.

Preservation projects - 30%
Recommend, plan, and implement preservation projects. Coordinate project work with departments throughout Stanford libraries, external vendors, and contract service providers. May supervise casual employees and assigned project staff.
Contribute to department outreach initiatives. Post to social media feeds; maintain department website; create blog posts; assist with Preservation Week planning and programs.
Assist with preservation assessments and surveys including, light levels, housing, shelving, and storage of collections.

Administrative support - 20%
Design and maintain spreadsheets for administrative tasks.
Process and track department supplies orders.
Reconcile department budget and verify purchasing card transactions.
Prepare staff travel expense reports.
Coordinate department statistics gathering.
Research, test, and recommend programs and other technological solutions for department workflows and tasks.


Minimum Education and Experience Required:

Two-year college degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.

Knowledge, Skills, and Abilities (Required):
Substantial knowledge of library and/or archival preservation principles and practices.
Excellent interpersonal skills and the ability to communicate effectively across a diverse organization.
Knowledge of basic project management processes and procedures.
Demonstrated experience in using judgment and initiative to analyze and recommend new procedures.
Ability to communicate library policy.
Demonstrated ability to work independently and as a team member
Demonstrated computer literacy with word processing, spreadsheets, tracking systems, and communication software.

Physical Requirements:
Ability to push a cart weighing up to 650 lbs that requires initial push force up to 70 lbs.
Ability to work in an environment that is dusty and/or moldy.
Ability to lift books that are up to 10 lbs and bins that are up to 30lbs.
Ability to kneel and reach.
Must be able to stand for many hours.

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


Location: University Libraries, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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Job No:
Posted: 5/8/2018
Application Due: 6/25/2018
Work Type: