Finance Manager

May 08, 2018
Institution Type
Four-Year Institution

Finance Manager

Stanford University

Job Number:

The Department of Psychiatry and Behavioral Sciences is seeking a Finance Manager to work under minimal supervision on all financial aspects of the Principal Investigators assigned to the work unit they support.

This includes a large volume and diverse set of federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. Duties include:
  • Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
  • Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Manage contract closeout process and audit inquiries; submit final reports and certificates.
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
  • Oversee and review work of other staff. May supervise, train and mentor other staff.
  • Serve as a resource on subject area to principal investigator staff.
* - Other duties may also be assigned
  • EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and five years of job related experience, or combination of education and experience.

    • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
    • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
    • Excellent oral, written, and communication skills.
    • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
    • Strong accounting skills; knowledge of accounting principles.
    • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
    • Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
    • Expert in project management, including managing international collaborations and complex multi-sub award contracts.
    • Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
    • Extreme attention to detail.
    • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
    • Excellent time management and organizational skills.
    • Cardinal Curriculum I and II must be completed to remain in this position.
    • Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.
    • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
    • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
    • Rarely lift, carry, push and pull objects weighing 11-20 pounds.
    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    Location: School of Medicine, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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