Administrative Associate

Location
Stanford
Posted
May 08, 2018
Institution Type
Four-Year Institution


Administrative Associate

Stanford University

Job Number:
78676

Job Family: Administration
Job Code: 4103
Grade: F
Exemption: Non-Exempt
Schedule: Full-time

Administrative Associate - School of Earth, Energy & Environmental Sciences As an Administrative Associate in the Dean's office you will provide complex and diversified support to staff in the Dean's Office. You should be highly organized, extremely detail oriented, and be able to multi-task with ease. In this position, you will be expected to demonstrate sound judgment, professional etiquette, and exceptional analytical and problem-solving skills. In addition to having a “can-do” attitude and pleasant demeanor, you must have excellent communication skills that will allow you to interact with a diverse group of people. The hours of work for this position are 8:00 am to 5:00 pm or 8:30 am to 5:30 pm.
CORE DUTIES*:
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
  • * - Other duties may also be assigned

    MINIMUM REQUIREMENTS:

    Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience.
    Knowledge, Skills and Abilities:
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.

  • STRONGLY PREFERRED:
    2-3 years of Stanford University work experience.
    PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.

  • In order to be considered for this position you MUST submit a 1 page cover letter and resume with your application.

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.




    Job:

    Location: School of Earth, Energy & Environmental Sciences, California, United States
    Schedule:
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




    jeid-74c6f785e1aab641b474bea5a0e991f2

    Similar jobs

    Similar jobs