Graduate Program Manager

Job description

University of Colorado Denver l Anschutz Medical Campus

College of Engineering and Applied Science - Bioengineering

Graduate Program Manager

Position #2955 - Requisition 13455

* Applications are accepted electronically ONLY at *

The College of Engineering and Applied Science - Bioengineering Department has an opening for a full-time University Staff (unclassified) Graduate Program Manager position.

The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

Position Emphasis:

The Graduate Program Manager position will be in the Department of Bioengineering, College of Engineering and Applied Sciences (CEAS). The Graduate Program Manager will have four main areas of responsibility: community outreach, program operations, student advising, and strategic planning. The Graduate Program Manager will oversee the operations of the bioengineering graduate degree program and is responsible for planning, organizing and managing student engagement and community outreach events.

The Graduate Program Manager will ensure graduate program compliance with all internal/external policies and procedures that govern the Department of Bioengineering, including oversight of the degree programs' day-to-day operations. The Graduate Program Manager will also be responsible for overseeing the outreach efforts and enrollment processes designed to recruit and retain high quality students into the graduate degree program in bioengineering.

The Graduate Program Manager will assist the Chair, Director of Finance and Administration (DFA), faculty and other staff with strategic planning for departmental growth. The Graduate Program Manager will further collaborate with key individuals in the College of Engineering and Applied Science, the School of Medicine, and the University of Colorado Denver as a whole.

Examples of Work Performed:

Advising & Student Services

  • Collaborate with student resource offices on both Anschutz Medical and Downtown Denver campuses to develop and oversee the administration of graduate student's services within the department.
  • Serve on the Graduate Student Affairs Committee (GAC) and provide limited admin support to the GAC chair.
  • Provide administrative support services to bioengineering graduate students including referring them to their academic advisor as appropriate.
  • Maintain office hours and provide students alternatives for academic advising.
  • Track and monitor student success and satisfactory academic progress through Academic Milestones, including preparation of forms, exam packets, degree audits, etc.
  • Manage students' exceptions to policy requests.
  • Track and manage alumni database.

Program Operations

  • Oversee the day-to day operations of the Graduate Program within the department.
  • Alongside the Chair and DFA, will be responsible for the growth, assessment, and outcomes of the BIOE undergraduate program.
  • Track and report bioengineering Graduate Program data; maintain graduate student files, ISIS records, Graduate Program documents, correspondence, degree audit documentation, and reports; contribute to a culture of continuous improvement by exploring and implementing best practices.
  • Act as point of first contact for all Graduate Program student affairs.
  • Serve as a staff liaison for CU Denver administrative offices, campus programs, and university-wide services relevant to the Graduate Program in bioengineering.
  • Solicit TA/Grader job posting as directed by DFA and faculty. Complete WAFs for hiring, create POIs for new students, onboard students, and facilitate the badging for all grad students.
  • Monitor graduate student registration and run student billing reports for DFA following census each semester.
  • Assist in scheduling final exams for the Graduate Program.
  • Assist in the management of the Graduate Program administrative budget as defined by the department's DFA.
  • Manage Graduate Faculty appointments and CU-SIS/Canvas Access for new faculty.
  • Draft and oversee the Letters of Offer for admitted graduate students as well as PhD funding agreements.
  • Assist with special events as needed and oversee the Graduate Program portion of all recruitment events, including the biannual Open House.
  • Maintain up-to-date student records in the GAIA database.
  • Oversee and participate in PhD Recruitment Weekend and ad-hoc graduate student recruitments as needed.
  • Oversee Graduate Program updates for website, ensuring relevant student information is always up-to-date.
  • Meet with prospective graduate students by phone and in-person, provide campus tours as necessary.
  • Update the Graduate Student Handbook annually.

Recruitment, Outreach & Events

  • Establish and nurture relationships with colleges and universities; CU Denver diversity/community outreach programs; and Metro Denver bioscience companies and organizations.
  • Develop and organize recruitment and community engagement events as well as student experiential learning opportunities.
  • Assist student organizations in the planning of student-run events including (but not limited to) the Bioengineering Symposium/Retreat, student societies including the BioMedical Engineering Society (BMES), and MARs research talks program.
  • Represent the Department of Bioengineering at various community, educational, professional, and fundraising events.
  • Assist in the development of print, electronic, and social media campaigns for prospective students and community and industry partners.
  • Partner with the GAC and help facilitate the graduate admissions processes.
  • Help set and monitor graduate student enrollment goals.
  • Travel to the annual BMES conference is required annually to recruit outstanding grad students.

Program Development

  • Oversee co-curricular and experiential education opportunities for bioengineering graduate students.
  • Participate in Curriculum Management (Course Building in CU-SIS) and oversee the course-proposal processes for the Graduate Program.
  • Serve as a dual campus resource for bioengineering students and problem-solve ongoing dual campus student and faculty services, logistics, and requirements.
  • Work with Chair, faculty, staff, and industry partners on strategic planning for department growth including the development of new training programs.

Salary and Benefits:

The hiring salary for this position starts at $50,156.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at


Minimum Qualifications:

  • Bachelors' Degree in relevant field.
  • Extensive, diverse, and progressively responsible experience developing, managing, or delivering programs/services at a college or university.
Preferred Qualifications:

  • Previous experience working in a bioengineering or related STEM program.
  • Previous advising experience in higher education.
  • Previous experience working with graduate students.


  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Proficiency in Microsoft Office, CU-SYS, DARS and related student information systems.
  • Knowledge of access, advising, and retention services to support student success/degree completion.
  • Evidence of culturally competent interpersonal skills.
  • Strong communication and presentation skills.

Special Instructions to Applicants:Required Application Materials: To apply, please visit: and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to: Kate Hoch at [email protected]

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:Applications are accepted electronically ONLY at Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 23, 2018. Those who do not apply by May 23rd may or may not be considered.

Job Category: Academic Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 30214 - ENGR-Bioengineering

Schedule: Full-time

Posting Date: May 7, 2018

Closing Date: Ongoing

Posting Contact Name: Kate Hoch

Posting Contact Email: [email protected]

Position Number: 00002955





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Job No:
Posted: 5/8/2018
Application Due: 6/8/2018
Work Type: