Job description

JOB NO.: 104529-US

Work Type: Staff-Part Time


Location: Madison

Categories: Accounting, Finance, Purchasing, Event Planning, Program Coordination, Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 104529

Working Title: Financial Specialist Senior



FTE: 80%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $18.03

Job Summary:

Starting pay is based on experience, with a minimum starting rate of $18.03 per hour.

This is a position for someone who enjoys broad-ranging tasks and responsibilities in a creative and intellectually dynamic workplace with changing demands and priorities from week to week.

Provide travel arrangment support using Concur for department faculty, students, staff and visitors. Book airfare, lodging and other travel needs on behalf of traveler. Upon return, process e-reimbursement submited by department members for expenses incured while in travel status. Average of 25 faculty, 7 staff, 40-50 graduate students and 10-15 visitors per year.

Process expenses for departmental supply purchases and expenses. Process expenses related to department-sponsored events.

Serve as a member of a team of 4, and provide coverage for front desk, as needed.

The above work is performed independently and the incumbent must exhibit a great deal of initiative and responsibility in carrying out these functions consistent with the department, college and university policies and procedures. Interruptions are common; however, duties must be performed respectfully and with the utmost professionalism.


Schedule Comment:

Prefer 5 days a week during normal business hours for 32 hours per week. Schedule to be determined at time of hire, based upon department needs. Some flexibility.


Christy Horstmeyer
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the "Apply Now" button to start the application process.

For questions on the position contact: Christy Horstmeyer, [email protected] or (608) 263-5335

To apply for this position you will need to upload a cover letter, resume and a document listing the contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Cover letters will be used as a writing sample and to determine the best qualified applicants. Thus, your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable, and where it was performed:

- Applying policies and procedures as they relate to travel reimbursements
- Auditing travel expenses to ensure compliance
- Monitoring financial transactions using a web-based financial tracking system
- Coordinating, processing, and tracking financial transactions
- Developing and preparing financial reports

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Apr 17 2018 Central Daylight Time

Application Close: May 1 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 5/8/2018
Application Due: 5/19/2018
Work Type: