Duties: The Academic Coordinator in the Department of Landscape Architecture is an integral part of the four-person management team that keeps the busy Landscape Department running smoothly. S/he is responsible for many of the outward-facing duties within the department such as managing department events, communications, and the department-level admissions process.
Under the direction of the Department Chair and Coordinator, and in collaboration with other School of Design administrative offices (Admissions, Communications, Development and Alumni Affairs, and Events and Facilities), s/he will organize the departmental lecture series, symposia, student events, and receptions; as well as department orientations, open houses, and commencement activities. In consultation with faculty, the Academic Coordinator will oversee the studio course mid and final reviews, order catering as needed, and process limited engagement fee payments to guest critics and course guest speakers. S/he will collaborate with the Department Coordinator and Administrative Assistant to produce a variety of print communications, ranging from event posters to the annual Landscapes in Process catalog and the Department Handbook. S/he will also be responsible for maintaining the department's web presence by updating the department's web pages, creating blog posts, and supporting other social media.
S/he will support the Department Chair and Coordinator with the department-level admissions by facilitating the application review process, fielding inquiries from prospective students, and tracking admissions decisions. S/he will also provide administrative support to the Department Coordinator as needed with faculty meetings, course scheduling and registration, student issues, faculty advising, studio travel, purchasing and reimbursements etc.
Qualifications: A high school diploma or GED and 5 to 7 years of experience, or equivalent combination of education and experience, are required. Bachelor's Degree and 3 to 5 years of experience strongly preferred. Must be able to work independently and be a team player; excellent analytical and organizational skills with the ability to multi-task and meet deadlines required. Must have excellent attention to detail, verbal and written communication, and interpersonal skills; Computer and specialized skills needed: Microsoft Office programs including Word & Excel, Adobe Creative Suite including PhotoShop, InDesign, Illustrator, HTML basic understanding; Filemaker Pro and University databases. Excellent Graphic design skills a plus.
Reference Number: 33-28561
Salary Grade: 025
Employment Type: Non-Exempt
Org: Landscape Architecture and Regional Planning
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: X-Secretarial/Administrative