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Administrative Assistant I, College of Law

Job description



University of La Verne

Administrative Assistant I, College of Law

Job Description Summary:
The College of Law is seeking an exceptional individual to join our team as an Administrative Assistant I (AAI). The ideal candidate in this role should have a positive attitude, strong ethics and integrity, and character that is guided by commitment to diversity, openness, flexibility and kindness.
The College of Law has an immediate opening for Administrative Assistant I (AAI) at its location in Ontario, California. The AAI works under the general supervision of the Assistant Director of Administrative Services and performs a wide variety of administrative duties for faculty and assigned senior administrative staff. Duties include responding to administrative and academic-related inquiries from the public, faculty, administrators, staff, and students; maintaining a welcoming, service-oriented environment at the assigned work area; maintaining adequate coverage at the assigned work area; maintaining records; and receiving, coordinating, and distributing assignments and exams. The AAI also supports the College of Law through administrative functions such as assisting with mail delivery with the law school, ordering supplies, assisting with law school events, and proctoring exams. The AAI uses a variety of office support technology and software to schedule meetings; update electronic message boards; type syllabi, exams, assignments, and other documents; prepare expense reports and other accounting-related documents; and manage faculty book adoptions, among other tasks. The AAI supports faculty wit tasks related to grading by entering data into spreadsheets or other software, working with Scantrons and related-equipment, and preparing summary grade reports, among other tasks.

Specific Duties:

Maintain a welcoming, service-oriented environment at the assigned work area; maintain adequate coverage at the assigned work area.
Respond to administrative and academic-related inquiries from the public, faculty, administrators, staff, and students.
Schedule meetings; update electronic message boards, type syllabi, exams, assignments, and other documents; prepare expense reports, purchase orders, and other accounting-related documents; and manage faculty book adoptions, among other tasks.
Maintain records; receive, coordinate, and distribute assignments and exams.
Assist with mail delivery within the law school; order supplis, assist with law school events, and proctor exams.
Use and manage a University credit card and related expense report with integrity (if issued).
Assist with grading by entering data into spreadsheets or other software, working with Scantrons and related-equipment, and preparing summary grade reports, among other tasks.
Perform document deliveries between the College of Law and the main university campus in La Verne, CA in accordance with the delivery schedule.
Travel off site for business reasons such as procuring event or office supplies from local vendors.
Hire and manage student employees.
Other administrative support functions as needed.



Minimum Qualifications:

California Driver’s License. Verification of current driver’s license and insurability through Motor Vehicle Report is required.
Typing certificate indicating a typing speed of at least 50 words per minute.
At least two years of demonstrated experience providing administrative support to at least three persons concurrently.
At least one year of demonstrated experience providing administrative support to both internal and external stakeholders.
Knowledge and ability to use Microsoft Office Suite and Outlook email. If candidate advances to final interview stage, these skills will be tested.
Knowledge of office methods, procedures, practices, and equipment.
Strong interpersonal and communication skills.
Ability to multi-task and maintain focus with frequent interruptions.
Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing.
Ability to create a welcoming and inclusive environment for students.
Professional demeanor.

Preferred Qualifications:
Associate of Arts in any discipline preferred.
At least two years of administrative support experience in an academic institution.
At least one year of event coordination experience.

Location: Ontario CA, College of Law

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link: http://laverne.edu

Institutional Profile
Located in Southern California, the University of La Verne offers a distinctive and relevant educational experience to a diverse population of students, preparing them for successful careers and a commitment to lifelong learning across the liberal arts and professional programs. The academic units of the not-for-profit university include the College of Arts and Sciences, the College of Business and Public Management, the LaFetra College of Education, and the College of Law. The university offers both undergraduate and graduate programs, including degree programs tailored for working adults. The university's central campus is located 30 miles east of Los Angeles in the historic Old Town section of La Verne, a city with a population of approximately 35,000 at the foothills of the San Gabriel Mountains. The university also has eight regional campuses throughout California and the College of Law campus in Ontario, California. The university is classified as a Carnegie Doctoral Institution with moderate research activity. Core values are reflected throughout all curricular and co-curricular programs, its emphasis on close professor-student interaction, personal support of its students, and its diversity.

The University of La Verne prides itself in being reflective of the diversity of Southern California. Approximately 80 percent of its nearly 8,500 students come from diverse backgrounds and the U.S. Department of Education has designated the university as a Hispanic Serving Institution (HSI). With 80,000 alumni, the university fulfills a critical community function in educating students from underserved populations, many of whom are the first generation in their family to attend college.

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation






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Job No:
Posted: 5/7/2018
Application Due: 6/1/2018
Work Type:
Salary: