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Library Assistant for Collection Management

Job description



University of La Verne

Library Assistant for Collection Management

Job Description Summary:
The University of La Verne is a private not-for-profit university founded in 1891 located in La Verne, California. The core values that we live by are Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning and Community and Civic Engagement.
>>>If you're passionate about these values, join us at University of La Verne!

The Collection Management Assistant is responsible for purchasing library materials, paying bills and reconciling accounts. In addition, the incumbent is responsible for supervision of student workers at circulation for part of the day.

Specific Duties:

  • Reconcile university’s law library budget reports with reports generated from the library’s acquisition fund accounting system, and takes steps to correct errors.
  • Process P card charges throughout the month to keep current with reconciliation.
  • Meet all deadlines as established by purchasing and Accounts Payable.
  • Interface bibliographic records from OCLC for new books, serials and electronic databases. Attach order record.
  • Receive materials in library’s automated system and post paid amount.
  • Follow up on discrepancies with vendors and maintain an updated vendor file.
  • Process Interlibrary Loan requests.
  • Prepare monthly and yearly statistical reports.
  • Supervise evening circulation staff (student worker), assign work and monitor student’s job performance.
  • Train student workers on all circulation functions.
  • Responsible for resolving any unusual circumstances, problems and emergencies that arise during hours when no other full time staff member are present.
  • Participate in the student worker hiring process, take part in the interviews and in hiring decisions.


Minimum Qualifications:
  • AA degree or equivalent, certificate in Library Technology, training in accounting
  • Proficient with Microsoft Word and Excel
  • 2 years experience Full time library experience (part time may be substituted)
  • 1 year experience in accounting or purchasing; Knowledge of accounting practices and principles
  • 2 years experience with an automated library system; knowledge of library circulation practices including working with an automated library system


Preferred Qualifications:
  • Bachelor’s degree
  • Work with automated library management systems; experience with library acquisitions or retail accounting/purchasing; experience in an academic library; experience with interlibrary loan; experience with OCLC.


Location: Ontario CA, College of Law

Special Instructions: Attach a cover letter, resume, and list of at least three professional references
To be considered for this position please visit our web site and apply on line at the following link: http://laverne.edu

Institutional Profile
Located in Southern California, the University of La Verne offers a distinctive and relevant educational experience to a diverse population of students, preparing them for successful careers and a commitment to lifelong learning across the liberal arts and professional programs. The academic units of the not-for-profit university include the College of Arts and Sciences, the College of Business and Public Management, the LaFetra College of Education, and the College of Law. The university offers both undergraduate and graduate programs, including degree programs tailored for working adults. The university's central campus is located 30 miles east of Los Angeles in the historic Old Town section of La Verne, a city with a population of approximately 35,000 at the foothills of the San Gabriel Mountains. The university also has eight regional campuses throughout California and the College of Law campus in Ontario, California. The university is classified as a Carnegie Doctoral Institution with moderate research activity. Core values are reflected throughout all curricular and co-curricular programs, its emphasis on close professor-student interaction, personal support of its students, and its diversity.

The University of La Verne prides itself in being reflective of the diversity of Southern California. Approximately 80 percent of its nearly 8,500 students come from diverse backgrounds and the U.S. Department of Education has designated the university as a Hispanic Serving Institution (HSI). With 80,000 alumni, the university fulfills a critical community function in educating students from underserved populations, many of whom are the first generation in their family to attend college.

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation




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Job No:
Posted: 5/7/2018
Application Due: 7/9/2018
Work Type:
Salary: