Grants & Contracts Coordinator

Job description

*Applications are accepted electronically ONLY at*

University of Colorado Denver l Anschutz Medical Campus

School of Medicine | Department of Obstetrics and Gynecology

Grants & Contracts Coordinator (Research Services Professional)

Position #701161 - Requisition 12860

The Department of Obstetrics and Gynecology has an opening for a full-time, University Staff (unclassified Grants & Contracts Coordinator (Research Services Professional) position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

Job Summary:
The School of Medicine, Department of Obstetrics and Gynecology is seeking applications for a Grants & Contracts Coordinator. This full-time, University Staff (unclassified) position will be responsible for managing grants and contracts in pre-award status within the Department and its seven Divisions, and ensuring compliance with all internal and external policies and procedures that govern the Department's efforts. This role will help act as a resource for sponsored projects and will be expected to provide a high-level of customer service to all research faculty and staff in the Department of OB/GYN.

Examples of Work Performed:

Pre-award Submission Process:

  • Works collaboratively with faculty, postdocs, students and staff members on all aspects of pre-award grant administration in the development, preparation, and submission of proposals, including but not limited to:
    • Reviewing all Request for Proposal (RFP) documents, sponsor requirements, document instructions, and related information and disseminating synthesized information to investigators.
    • Working with principal investigator and personnel to develop submission timeline and determine responsible personnel for proposal development activities.
    • Assisting faculty with budget development and advising on revisions necessary to meet sponsor requirements.
    • Assisting with the development and formatting of attachments such as biosketches, other support documents, etc.
    • Coordinating required institutional signatures on application documents as needed.
    • Reviewing applications prior to submission, ensuring that all Sponsor, agency, and University guidelines and requirements are met.
    • Routing submission through the Office of Grants and Contracts (OGC) and serving as a liaison between OGC and the investigator, facilitating the resolution of errors, etc. as needed until final submission.
    • Facilitating timely responses to requests for further information from Sponsors, including Just-In-Time requests.
    • Monitoring progress report deadlines and coordinate timely preparation and submission of such reports.
  • Facilitating the execution of industry-funded contracts and development of clinical trial budgets.
  • Facilitating the execution of contracts and sub-contracts.
  • Assisting with the preparation of project-specific budgets, including proper application of F&A costs.
  • Maintaining a database with internal and external funding opportunities related to faculty research areas. Keeps investigators informed of upcoming deadlines.
  • Developing guidance documents relating to processes and policies of grant submissions.

Post-Award Submissions Process:
  • Reviewing notice of grant award with PI making note of any special restrictions and establishing subcontracts with participating institutions.
  • Understanding negotiated budgets and terms, periodically reviewing study progress including patient enrollment information, and generating accurate and timely invoices to Sponsors.
  • Reconciling and analyzing cash with sponsor balances against budget, expenses, and revenue.
  • Meeting with PIs monthly to apprise them of the financial status of their active research projects.
  • Assisting with grant related personnel functions as directed by the Research Services Manager, including establishing correct funding and effort of personnel for each sponsored project, making funding changes each month per payroll deadlines, and preparing retroactive payroll expense transfers.
  • Working with UCD Grants and Contracts to financially close-out sponsored projects as required by sponsoring agencies.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The hiring salary for this position is commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:
  • Bachelor's degree with an emphasis in Accounting, Finance, Business, Health Care Management, or a closely related field.
  • One (1) year of experience with research grants and/or contract administration at an academic institution.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the specific experience.

Preferred Qualifications:
  • Three (3) or more years' of professional experience working in government, non-profit and/or academic administration.
  • Experience working with University software applications including InfoEd, m-Fin, CU [email protected], and/or OnCore.
  • Experience in pre- and post-award contracts and grant administration.
  • Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional) and serving as a resource for others.
  • Experience with clinical studies calendar specifications and protocol / subjected related procedures.

Competencies / Knowledge, Skills and Abilities:
  • Demonstrated ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively.
  • Ability to develop strong working relationships with a variety of individuals, including basic science researchers, clinical faculty, and administrators
  • Outstanding customer service skills.
  • Ability to work in a fast-paced environment requiring administration of 75+ active research projects.
  • Organizational skills and attention to detail are of the utmost importance.
  • Time management, independent thought, problem solving, and communication skills are essential.
  • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
  • Demonstrated ability to maintain confidentiality.
  • Strong interpersonal skills and a high level of tact and diplomacy.
  • Demonstrated ability to work within a diverse community and with individuals at all levels of the organization.

Special Instructions to Applicants:*Applications are accepted electronically ONLY at * REQUIRED APPLICATION MATERIALS: 1). A cover letter of application which specifically addresses the job requirements and outlines qualifications. 2). A current resume/CV. 3). List of 3-5 professional references. Questions should be directed to Chanel Mansfield at [email protected]

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Research Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20249 - SOM-Obstetrics & Gynecology

Schedule: Full-time

Posting Date: May 22, 2018

Closing Date: Ongoing

Posting Contact Name: Chanel Mansfield

Posting Contact Email: [email protected]

Position Number: 00701161





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Job No:
Posted: 5/7/2018
Application Due: 6/8/2018
Work Type: