Part-Time Administrative Grant Coordinator, Science

Miami, FL
May 06, 2018
Institution Type
Community College

Job Title Part-Time Administrative Grant Coordinator, Science
Job ID 996005
Location North Campus
Full/Part Time Part-Time
Regular/Temporary Temporary

Job Details

Job Family
STAFF- Support Staff
$11.90 - $20.58
Grant Program
Reports To
Grant Director
Closing Date
Open Until Filled
FLSA Status

Job Summary

The Part-Time Administrative Coordinator provides administrative support to the Grant Director by assisting in planning, evaluating, and reporting in the project's record management system, preparing documents and reports; as well as, maintaining the daily operations and projects communications with the College and community. This is temporary grant funded position.

Duties & Responsibilities

  • Assists the Grant Director in planning, evaluating, and reporting grant program daily operations
  • Prepares, creates and maintains a database for the grant program and coordinates counseling efforts
  • Assists the Grant Director with creating and maintaining project-related records and reports
  • Creates and coordinates web site content, media releases, reports, newsletters, and other communication on behalf of the program
  • Purchases and maintains office supplies
  • Prepares correspondence to vendors, hotels, and conference hosts
  • Serves as an event planner for meetings, travel, conferences and events; plans and schedules travel to meetings and events; organizes and maintains office and travel schedules
  • Creates materials for workshops and training sessions
  • Coordinates logistics, schedules, and participant communications
  • Interacts and liaises with external constituency in facilitating program objectives
  • Compiles and maintains data of program and financial records on program activities, progress and status or other special reports for grant funder; maintains accurate financial records and supporting documentation
  • Prepares grant-related Disbursement Requests and Department Requisitions, including travel-related activities, monthly billing, reconciliation reports, quarterly budget report, student stipends and invoices for items purchased or services rendered
  • Assists in preparation of monthly reports and proposal for funding and funding continuation from grant funder
  • Provides coverage at any function, in conjunction with, or in absence of other staff
  • Performs other duties assigned

Minimum Requirements

  • Associates degree in related field from a regionally accredited institution and two (2) years of experience in responsible related clerical work including supervisory experience; or equivalent combination of experience and education
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Possess excellent written and verbal communication skills
  • Possess excellent customer relations, organizational and interpersonal skills
  • Ability to function in a team setting and to interact with supervisory and subordinate personnel in a professional and positive manner
  • Ability to follow and issue oral and written instructions
  • Ability to read and comprehend simple instructions, short correspondence, and memos
  • Ability to write simple correspondence
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
  • Ability to logically analyze problems and determine the appropriate action to be taken for resolution
  • Ability to work a flexible schedule to include evening and weekend assignments
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty, and staff